Invoice Approval History Subtask
Use this subtask of the Approve PO Invoices screen to view approval action changes made to the PO invoice.
All fields on this subtask are read-only. However, Approve PO Invoices updates this subtask and the VCHR_HDR_ACTION table if any of the following actions are performed on this screen:
- The internal approver approves the invoice either manually or digitally.
- The internal approver adds or changes the entry in the Notes field without changing the approval status of the existing invoice.
- The internal approver withdraws the previous approval, either by clearing the Approved check box or by selecting Unsign from the Sign drop-down list on the toolbar (the latter if digital signature applies to the invoice).
For these actions, an email notification is sent to the supplier if the Invoice Email Notification check box is selected on the Configure Purchase Order Voucher Settings screen. Notifications are sent through the email address indicated in the Email Address field on the Other Information tab of the Manage Purchase Orders screen.
Contents
| Field | Description |
|---|---|
| Modified Date/Time | This field displays the date and time the status or notes were last updated by the payer (internal approver) or the subcontractor/supplier. |
| Modified By | This field displays the user ID of the person who made changes to the approval action or notes. |
| Approval Action |
This field displays the action associated with the subcontractor/supplier or the payer (internal approver) making changes to the approval action or adding approval notes. Valid values include:
|
| Notes | This field displays any notes entered regarding the invoice approval. |