Disp Info Tab

Use the fields on this tab to enter, edit, or view Asset Master data, as applicable, for disposal, posting, and disposal type information.

You must use the Disposal Details by Book subtask to view gain/loss details and, when manually entering a disposal, to enter or edit any applicable depreciation adjustments by book.

Warning: Do not use this tab to initiate a disposal for an active, depreciable, current record. To dispose of an active depreciable Asset Master record, you should always use the Manage Disposal Transactions screen. When the disposal is posted, data is automatically written to history and displayed on this tab for all applicable books for system-processed disposals.

You should primarily use this tab to view disposal data for an asset record (either after the disposal has been posted or in the instance that historical data has been manually entered during initialization).

To dispose of an active depreciable Asset Master record, you should always use the Manage Disposal Transactions screen. When you post the disposal, the system automatically writes the data to history and displays the data on this tab for all applicable books for system-processed disposals.

For non-depreciable assets for which disposals are not normally posted to the G/L (unless you have selected the Post Disposal to G/L check box on the Desc Info tab), you can manually enter disposal data on this tab or enter data for these assets on the Manage Disposal Transaction screen and post just like depreciable assets. (In this instance, where the Post Disposal to G/L check box is cleared, the record will have system generated data on the Disp Info tab but with no posting to the G/L. If the only disposals being posted all have the Post Disposal to G/L check box cleared, there will not be a posting journal for disposals, since no entry will have been made to the general ledger.

Disposal entries for depreciable assets can always be posted to the General Ledger. If you have indicated in the Depreciation Status group box (on the Desc Info tab of the Manage Asset Master Information screen) that the record is Non-Depreciable, you can also select the optional Post Disposal to G/L check box to allow a disposal entry for a non-depreciable record to be posted to the General Ledger. In the case of non-depreciable assets (for example, land), the G/L entry on disposal can consist only of debits and credits to the Cost and Gain/Loss on Disposal of Fixed Assets accounts, because there is no accumulated depreciation associated with a non-depreciable asset.

The system treats disposal data that displays in Asset Master records as a result of G/L postings as a System-Generated disposal, and you cannot edit this data. For historical disposals that are entered during initialization (and are therefore not system-generated,) you can manually enter the appropriate data during initialization. In this circumstance, the disposal data is treated as a Manual disposal and you are permitted to edit the data.

Note: See the documentation for the System-Generated or Manual field in the Disposal Entry Type group box on this tab for additional information.

Rule of Thumb:

If the System-Generated or Manual field on this tab displays MANUAL, you can change data on this tab for an Asset Master record with a Disposal status.
If the System-Generated or Manual field on this tab displays SYSTEM, you cannot change data on this tab.

Other general rules related to MANUAL disposal entries:

When you first manually add a historical record with a Disposal status on this tab, you can edit all fields in the Asset Master record as needed, before you save the record for the first time.
If you access the saved Disposal record again, however, the system automatically disables the drop-down boxes in the Record Status, Depreciation Status, and Depreciation Based On group boxes on the Desc Info tab. In addition, the system will not permit you to save any edits to fields on the Cost Info tab, Acct Info tab, G/L Book Info tab, the Other Books Info subtask (if data previously existed) and the right side of the Disp Info tab.
If you have mistakenly entered and saved manual data on this tab for a record to which you have assigned a Disposal status, you can clear the data from the fields on this tab and change the record status back to Active.
You can enter original data in the Other Books Info subtask for an asset with a Disposal status only if no data has previously been entered and saved. If saved data for any optional other books already exists, you cannot edit the data once you change the status to Disposal.

None of the fields in this tab have corresponding Asset Template fields in which to set up default data.

For established Asset Master records only:

You can enter, edit, and view the data from this tab on an alternate screen called, Manage Asset Disposal Information directly from the Asset Master Records menu. The Costpoint menu provides an alternate access route to specific types of Asset Master data. This gives you more flexibility when screen security options for users with different access needs are set up.

If you have screen rights to access the Manage Asset Master Information screen from Asset Master Records menu, this tab and all its tabs and subtasks are automatically accessible to you.
If you do not have screen rights to access the Manage Asset Master Information screen, the system administrator can alternately grant or deny access rights using the direct menu option on a screen-by-screen basis, which generally correlates with the data contained in each tab or subtask. In this manner, each user can access only the data from those screens in which specific access has been granted.

You have the option to view data in either a form or table view. Regardless of which entry screen you choose to use, data functionality and rules for each field are identical to their corresponding field on the Manage Asset Master Information screen.

For pertinent disposal information, please refer to Creating and Posting Disposals.

The posted Date, Time, Seq No, and the User fields in the Posting Info group box will not be copied during the Clone process.

Although you can change many of the information fields on this tab at any time for Manual disposal types, use extreme caution before you edit data.

Disposal Info

Use the fields in this group box to enter, edit, or view disposal data such as date, price, description, and timing information.

These fields are editable only for manually-entered disposals that might be necessary in the circumstance that you must enter historical disposal information during the initialization process. You cannot edit system-generated data that displays in these fields.

System-generated data originates on the Manage Disposal Transactions screen and displays in the Posting Info group box on this tab and in the Disposal Details by Book subtask (as applicable) as a result of postings to the General Ledger.

Field	Description
Date	The system displays the disposal date entered for this record, as applicable, when data for the asset was either directly entered on this tab and saved or when the disposal entry was entered or edited on the Manage Disposal Transactions screen and was subsequently posted. The system requires a disposal date on the Manage Disposal Transactions screen during data entry. When you post a disposal to the General Ledger, the disposal date from the Manage Disposal Transactions screen automatically displays in this non-editable field. The system treats disposal data that displays in Asset Master records as a result of G/L postings as System-Generated, and you cannot edit this data. For historical disposals that are entered during initialization (and are therefore not system-generated,) you can manually enter the appropriate data during initialization. In this circumstance, the system considers the disposal to be a Manual disposal and you are permitted to edit the data in this field. When entering a manual disposal is necessary, enter, or click to select, the disposal date in this field. Although you can change the manually entered data in this field at any time, use extreme caution before you proceed with data edits. Changes to this information for posted disposals may distort the audit trail and make reconciliations with the General Ledger more difficult. Although there is no system validation of the disposal date, several system reports and functions use the disposal date as a selection parameter. In addition, you may find that the disposal date is an important criterion when using the Query function or designing user-created reports. Because there are no system rules regarding this data, you may want to develop some internal rules on the relationship of the date to the actual disposal and its consistency with your entries in the Date, Fiscal Year, Period, and Subperiod fields on this tab.
Fiscal Year	The system displays the disposal fiscal year entered for this record, as applicable, when data for the asset was entered on this tab and saved, or the current fiscal year in Configure Posting Settings at time of posting when the disposal entry was entered or edited on the Manage Disposal Transactions screen and was subsequently posted. When you post a disposal to the General Ledger, the current Fixed Assets fiscal year from Configure Posting Settings automatically displays in this non-editable field. The system treats disposal data that displays in Asset Master records as a result of G/L postings as System-Generated, and you cannot edit this data. For a historical disposals that are entered during initialization (and are therefore not system-generated,) you can manually enter the appropriate data during initialization. In this circumstance, the system considers the disposal to be a Manual disposal and you are permitted to edit the data in this field. When entering a manual disposal is necessary, enter, or click to select, the disposal fiscal year in this field. Although you can change the manually-entered data in this field at any time, use extreme caution before you proceed with data edits. Although there is no system validation of the disposal fiscal year, several system reports and functions use the disposal fiscal year as a selection parameter. In addition, you may find that the disposal fiscal year is an important criterion when using the Query function or designing user-created reports. Because there are no system rules regarding this data, you may want to develop some internal rules on the relationship of the disposal fiscal year to the actual disposal and its consistency with your entries in the Date, Fiscal Year, Period, and Subperiod fields on this tab.
Period	The system displays the disposal accounting period entered for this record, as applicable, when data for the asset was entered on this tab and saved, or the current period in Configure Posting Settings at time of posting when the disposal entry was entered or edited on the Manage Disposal Transactions screen and was subsequently posted. When you post a disposal to the General Ledger, the current Fixed Assets period from Configure Posting Settings automatically displays in this non-editable field. The system treats disposal data that displays in Asset Master records as a result of G/L postings as System-Generated, and you cannot edit this data. For historical disposals that are entered during initialization (and are therefore not system-generated,) you can manually enter the appropriate data during initialization. In this circumstance, the system considers the disposal to be a Manual disposal and you are permitted to edit the data in this field. When entering a manual disposal is necessary, enter, or click to select, the disposal period in this field. Although you can change the manually-entered data in this field at any time, use extreme caution before you proceed with data edits. Although there is no system validation of the disposal period, several system reports and functions use the disposal period as a selection parameter. In addition, you may find that the disposal period is an important criterion when using the Query function or designing user-created reports. Because there are no system rules regarding this data, you may want to develop some internal rules on the relationship of the disposal period to the actual disposal and its consistency with your entries in the Date, Fiscal Year, Period, and Subperiod fields on this tab.
Subperiod	The system displays the disposal accounting subperiod entered for this record, as applicable, when data for the asset was entered on this tab and saved, or the current subperiod in Configure Posting Settings at time of posting when the disposal entry was entered or edited on the Manage Disposal Transactions screen and was subsequently posted. When you post a disposal to the General Ledger, the current Fixed Assets subperiod from Configure Posting Settings automatically displays in this non-editable field. The system treats disposal data that displays in Asset Master records as a result of G/L postings as System-Generated, and you cannot edit this data. For historical disposals that are entered during initialization (and are therefore not system-generated,) you can manually enter the appropriate data during initialization. In this circumstance, the system considers the disposal to be a Manual disposal and you are permitted to edit the data in this field. When entering a manual disposal is necessary, enter, or click to select, the disposal subperiod in this required field. Although you can change the manually-entered data in this field at any time, use extreme caution before you proceed with data edits. Although there is no system validation of the disposal subperiod, several system reports and functions use the disposal subperiod as a selection parameter. In addition, you may find that the disposal subperiod is an important criterion when using the Query function or designing user-created reports. Because there are no system rules regarding this data, you may want to develop some internal rules on the relationship of the disposal subperiod to the actual disposal and its consistency with your entries in the Date, Fiscal Year, Period, and Subperiod fields on this tab.
Price	The purpose of this field is to allow you to enter the anticipated sales price, if any, from the disposal. A disposal price is not required on this tab or on the Manage Disposal Transactions screen during data entry. The disposal price cannot be negative, and the system automatically displays 0.00 as the default value. The disposal price is for information purposes only. The system uses this value (along with any depreciation adjustment entered for the disposal) to compute and display the expected gain or loss based on the expected disposal price. Regardless of the gain/loss that displays on this screen or on the Manage Disposal Transactions screen, the system always posts the difference between the cost and book value amounts from the Asset Master record to the G/L as the gain or loss, ignores the disposal price during the posting, and posts depreciation adjustments as separate and distinct entries. The proceeds (anticipated disposal price) on a disposal are never taken into account when disposals are posted from Costpoint Fixed Assets, and must be entered as a Cash Receipt or Note Receivable to supply the offset to the gain/loss account. For this reason, because the disposal price represents only anticipated proceeds, you may prefer to leave this optional column blank to avoid distorting the displayed gain/loss data. The system displays the disposal price entered for this record, as applicable, when data for the asset was either directly entered or edited on this tab and saved or when the disposal entry was entered or edited on the Manage Disposal Transactions screen and was subsequently posted. The disposal price is optional on the Manage Disposal Transactions screen during data entry and a zero disposal price displays as a default. When you post a disposal to the General Ledger, the disposal price from that screen automatically displays in this non-editable field. The system treats disposal data that displays in Asset Master records as a result of G/L postings as a System-Generated disposal, and you cannot edit this data. For historical disposals that are entered during initialization (and are therefore not system-generated,) you can manually enter the appropriate data during initialization. In this circumstance, the system considers the disposal to be a Manual disposal and you are permitted to edit the data in this field. When entering a manual disposal is necessary, enter the optional anticipated sales price, if any, in this optional field. The system uses the disposal price to calculate the gain or loss, as applicable, for each book. To view the related gain/loss values from this screen, enter the amount in the Price field and click on the Calculate Gain/Loss button, click the Fill Table button, and open the Disposal Details by Book subtask. This data automatically displays when you enter disposal information to be posted to the G/L on the Manage Disposal Transactions screen.
Description	A disposal description is not a required field on this tab or on the Manage Disposal Transactions screen during data entry, and blanks display as a default. When you post a disposal to the General Ledger, the disposal description, as applicable, from the Manage Disposal Transactions screen automatically displays in this non-editable field. The system treats disposal data that displays in Asset Master records as a result of G/L postings as System-Generated, and you cannot edit this data. For historical disposals that are entered during initialization (and are therefore not system-generated,) you can manually enter the appropriate data during initialization. In this circumstance, the system considers the disposal as a Manual disposal and you are permitted to edit the data in this field. When entering a manual disposal is necessary, enter up to 30 alphanumeric characters to record the disposal description, if desired, in this optional field.
Disposal Type	A disposal type is not required on this tab or on the Manage Disposal Transactions screen during data entry, and blanks display as a default. Although disposal type data is optional, the system validates your entry against disposal types set up on the Manage Disposal Types screen. When you post a disposal to the General Ledger, the disposal type, as applicable, from the Manage Disposal Transactions screen automatically displays in this non-editable field. The system treats disposal data that displays in Asset Master records as a result of G/L postings as a System-Generated disposal, and you cannot edit this data. For historical disposals that are entered during initialization (and are therefore not system-generated,) you can manually enter the appropriate data during initialization. In this circumstance, the system considers the disposal as a Manual disposal and you are permitted to edit the data in this field. When entering a manual disposal is necessary, enter, or click to select, up to six alphanumeric characters to specify the disposal type, if desired, in this optional field.
Doc No	A document number (or any other type of data in this field) is not required on this tab or on the Manage Disposal Transactions screen during data entry, and blanks display as a default. When you post a disposal to the General Ledger, the document number, as applicable, from the Manage Disposal Transactions screen automatically displays in this non-editable field. The system treats disposal data that displays in Asset Master records as a result of G/L postings as a System-Generated disposal, and you cannot edit this data. For historical disposals that are entered during initialization (and are therefore not system-generated,) you can manually enter the appropriate data during initialization. In this circumstance, the system considers the disposal as a Manual disposal and you are permitted to edit the data in this field. When entering a manual disposal is necessary, enter, or click to select, the document number, if desired, in this optional field.

Posting Info

Use the fields in this group box to view system-generated data that displays as a result of disposal postings to the General Ledger, including the non-editable posted date and time, sequence number (if applicable), and the user ID.

If the display in the System-Generated or Manual field is MANUAL, the system automatically displays blanks in all these fields because there were no postings to the General Ledger.

Field	Description
Date	The system displays the Fixed Assets posted date in this non-editable field. The posted date is system-generated when disposal data from the Manage Disposal Transactions screen is posted to the General Ledger for this Asset Master record. If the display in the System-Generated or Manual field is MANUAL, the system automatically displays blanks in this field because there were no postings to the General Ledger.
Time	The system displays the Fixed Assets posted time in this non-editable field. The posted time is system-generated when disposal data from the Manage Disposal Transactions screen is posted to the General Ledger for this Asset Master record. If the display in the System-Generated or Manual field is MANUAL, the system automatically displays blanks in this field because there were no postings to the General Ledger.
Seq No	The system displays the Fixed Assets posting sequence number in this non-editable field. The posting sequence number is system-generated when disposal data from the Manage Disposal Transactions screen is posted to the General Ledger for this Asset Master record. If the display in the System-Generated or Manual field is MANUAL, the system automatically displays blanks in this field because there were no postings to the General Ledger.
User ID	The system displays the user ID associated with the General Ledger entry in which disposal data from the Manage Disposal Transactions screen was posted to the G/L for this Asset Master record. If the display in the System-Generated or Manual field is MANUAL, the system automatically displays blanks in this field because there were no postings to the General Ledger.

Disposal Entry Type

Use the single non-editable field in this group box to view whether the disposal data that displays on this screen was system-generated or manually entered.

The system treats disposal data that displays in Asset Master records as a result of G/L postings as System-Generated, and you cannot edit this data.
For historical disposals that are entered during initialization (and are therefore not system-generated, this field is populated with and you are not permitted to edit the data.

Field	Description
System-Generated or Manual	This field is not available for user entry. The system automatically displays SYSTEM for system-generated data and MANUAL for historical data manually entered on this screen. The value in this field is not editable.
Calculate Gain/Loss	Click this button to force the system to recalculate any applicable gain/loss on disposal. The system uses the values in the following fields/screens to calculate gain/loss for each book: Total Cost less Accum Depreciation: from the G/L Book Info tab on the Manage Asset Master Information screen Price: from either the Manage Disposal Transactions screen if the disposal is system-generated or from an entry made manually directly on this tab Depr Adj: from either the Manage Disposal Transactions screen if the disposal is system-generated or from an entry made manually or after posting directly on the Disposal Details by Book subtask. To view the related gain/loss values calculated on the disposal for this Asset Master record, first click on the Fill Table button and then click on the Disposal Details by Book subtask link.
Fill Table	Click this button to force the system to display recalculated values (as applicable) in the Disposal Details by Book subtask.

Field

Description

System-Generated or Manual

This field is not available for user entry. The system automatically displays SYSTEM for system-generated data and MANUAL for historical data manually entered on this screen. The value in this field is not editable.

Calculate Gain/Loss

Click this button to force the system to recalculate any applicable gain/loss on disposal.

The system uses the values in the following fields/screens to calculate gain/loss for each book:

Total Cost less Accum Depreciation: from the G/L Book Info tab on the Manage Asset Master Information screen
Price: from either the Manage Disposal Transactions screen if the disposal is system-generated or from an entry made manually directly on this tab
Depr Adj: from either the Manage Disposal Transactions screen if the disposal is system-generated or from an entry made manually or after posting directly on the Disposal Details by Book subtask.

To view the related gain/loss values calculated on the disposal for this Asset Master record, first click on the Fill Table button and then click on the Disposal Details by Book subtask link.

Fill Table

Click this button to force the system to display recalculated values (as applicable) in the Disposal Details by Book subtask.

Costpoint Online Help

Disp Info Tab

Disposal Info

Posting Info

Disposal Entry Type