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Expense Report Details Subtask

Use this subtask of the Vendor Expense Reports subtask to view expense report details, such as the expense type and date, associated with the vendor expense report selected on the Vendor Expense Reports subtask.

You can also enter information on this subtask either manually or via a web service.

You cannot edit this screen for vendor expense information that was auto-created by the Create Subcontractor Invoices process.

Click to add a new line.

Contents

Field Description
Sub Line

This field displays the sub line number.

Vendor Empl

This field displays the vendor employee ID.

Vendor Empl Name

This field displays the vendor employee name.

Expense Report ID

This field displays the expense report ID.

Correction Number

This field displays the correction number for the expense report.

Table Window

Field Description
Expense ID

This field displays the ID for this expense. The initial value for this is the last expense ID plus one. You can edit this field only for invoices that are not yet approved and not created via the Create Subcontractor Invoices application.

Expense Date

This field displays the date the expense was incurred. You can edit this field only for invoices that are not yet approved and not created via the Create Subcontractor Invoices application.

Expense Type

This field displays the type of expense incurred. You can edit this field only for invoices that are not yet approved and not created via the Create Subcontractor Invoices application.

Expense Description

This field displays the description of the expense type.

Expense Amount

This field displays the expense amount associated with the expense ID in terms of the transaction currency. It is the sum of all detail rows for this expense ID with the same sales tax or value-added tax (VAT) code. You can edit this field only for invoices created on the Manage Subcontractor Invoices screen.

Transaction Currency

This field displays the currency associated with the expense amount.

Sales/VAT Tax Amount

This field displays the sales tax/VAT amount associated with the expense ID in terms of the transaction currency. It is the sum of the tax amounts in all detail rows for this expense ID with the same sales tax/VAT code. You can edit this field only for invoices created on the Manage Subcontractor Invoices screen.

Sales/VAT Tax Code

This field displays the sales tax/VAT code associated with the sales tax/VAT amount for the expense ID.

Total Amount

This field displays the sum of the Expense Amount and Sales/VAT Tax Amount associated with the expense ID for a particular sales tax/VAT code.

VAT Recovery Amount

This field displays the recoverable amount of the sales tax/VAT amount associated with the expense ID for a particular sales tax/VAT code. You can edit this field only for invoices created on the Manage Subcontractor Invoices screen.

Comments

Enter any comments related to this record.

Subtask

Subtask Description
Expense Transaction Details Click this link to open the Expense Transaction Details subtask to enter and/or view the expense charge type, project, organization, account, and charge risk associated with the transaction.