Costpoint Online Help

Using the Help Search

Vendor Employees Subtask

Use this subtask of the Manage Vendors screen to assign a vendor's employees identification numbers for billing and payment purposes.

The table window is sorted by the vendor's identification number.

There are two tabs in this subtask:

Subcontractor Management Information: Use this tab to maintain subcontractor vendor employee.
Contacts: Use this tab to enter contact details of the subcontractor vendor employee.

Note: You can use the tabs when you are licensed for Subcontractor Management and the vendor is not linked to an employee.

Contents

Field	Description
Vendor ID	This field displays the Vendor ID from the main screen.
Vendor Name	This field displays the corresponding vendor name for the vendor ID.
Vendor Employee ID	Enter a new vendor employee identification number. This number must be unique; no two people can have the same ID, even if they work for different vendors. If you attempt to save or enter a new line before entering the vendor employee ID, Costpoint displays an error message. This Vendor Employee ID field is enabled when you the Enable Auto-Assign check box is clear on the Configure Vendor Settings screen. If you select the Enable Auto-Assign check box on the Configure Vendor Settings screen, the system automatically displays the next available vendor employee number.
Vendor Employee Name	Enter the vendor employee's name to be associated with the Vendor Employee ID. If you attempt to save or enter a new line before entering the vendor employee name, Costpoint displays an error message. For subcontractors and if your company has the Subcontractor Management license, this field displays the Last, First, and Middle Name on the Subcontractor Management Information tab.
Default GLC	Enter, or click to select, a valid General Labor Category (GLC) for the vendor employee. This field establishes a default GLC for the vendor employee in Costpoint. If you enter a GLC here, Costpoint uses it as the default GLC for this vendor employee on screens that contain a GLC field. Note: This field is disabled if your organization is licensed for Subcontractor Management. Use the Default GLC field in the Labor Information and History subtask instead.
Default PLC	Enter, or click to select, a valid Project Labor Category (PLC) for the vendor employee. This optional field establishes a default PLC for the vendor employee in Costpoint. If you enter a PLC here, Costpoint can use it as the default PLC for this vendor employee on screens that contain a PLC field. For more information about how Costpoint determines the default PLC for vendor employees, see the Validations section of the Manage Accounts Payable Vouchers help topic. Note: This field is disabled if your organization is licensed for Subcontractor Management. Use the Default PLC field in the Labor Information and History subtask instead.

Subtasks

Subtask	Description
Labor Information and History	Click this link to open the subtask to enter Vendor Employee Labor Information and History.
Skills	Click this link to open the subtask to enter Vendor Employee Skills.
Trainings	Click this link to open the Trainings subtask and to enter the list of trainings that the Vendor Employee acquired.
Security	Click this link to open the Security subtask and to enter vendor employee security.
Properties	Click this link to open the Properties subtask to enter details about the vendor employee's company property.
Work Assignments	Click this link to open this subtask and view the vendor employee's Work Assignments.

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Vendor Employees Subtask

Use this subtask of the Manage Vendors screen to assign a vendor's employees identification numbers for billing and payment purposes.

The table window is sorted by the vendor's identification number.

There are two tabs in this subtask:

Subcontractor Management Information: Use this tab to maintain subcontractor vendor employee.
Contacts: Use this tab to enter contact details of the subcontractor vendor employee.

Note: You can use the tabs when you are licensed for Subcontractor Management and the vendor is not linked to an employee.

Contents

Field	Description
Vendor ID	This field displays the Vendor ID from the main screen.
Vendor Name	This field displays the corresponding vendor name for the vendor ID.
Vendor Employee ID	Enter a new vendor employee identification number. This number must be unique; no two people can have the same ID, even if they work for different vendors. If you attempt to save or enter a new line before entering the vendor employee ID, Costpoint displays an error message. This Vendor Employee ID field is enabled when you the Enable Auto-Assign check box is clear on the Configure Vendor Settings screen. If you select the Enable Auto-Assign check box on the Configure Vendor Settings screen, the system automatically displays the next available vendor employee number.
Vendor Employee Name	Enter the vendor employee's name to be associated with the Vendor Employee ID. If you attempt to save or enter a new line before entering the vendor employee name, Costpoint displays an error message. For subcontractors and if your company has the Subcontractor Management license, this field displays the Last, First, and Middle Name on the Subcontractor Management Information tab.
Default GLC	Enter, or click to select, a valid General Labor Category (GLC) for the vendor employee. This field establishes a default GLC for the vendor employee in Costpoint. If you enter a GLC here, Costpoint uses it as the default GLC for this vendor employee on screens that contain a GLC field. Note: This field is disabled if your organization is licensed for Subcontractor Management. Use the Default GLC field in the Labor Information and History subtask instead.
Default PLC	Enter, or click to select, a valid Project Labor Category (PLC) for the vendor employee. This optional field establishes a default PLC for the vendor employee in Costpoint. If you enter a PLC here, Costpoint can use it as the default PLC for this vendor employee on screens that contain a PLC field. For more information about how Costpoint determines the default PLC for vendor employees, see the Validations section of the Manage Accounts Payable Vouchers help topic. Note: This field is disabled if your organization is licensed for Subcontractor Management. Use the Default PLC field in the Labor Information and History subtask instead.

Subtasks

Subtask	Description
Labor Information and History	Click this link to open the subtask to enter Vendor Employee Labor Information and History.
Skills	Click this link to open the subtask to enter Vendor Employee Skills.
Trainings	Click this link to open the Trainings subtask and to enter the list of trainings that the Vendor Employee acquired.
Security	Click this link to open the Security subtask and to enter vendor employee security.
Properties	Click this link to open the Properties subtask to enter details about the vendor employee's company property.
Work Assignments	Click this link to open this subtask and view the vendor employee's Work Assignments.