Costpoint Online Help

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Contents of the Reverse Posted Journal Entry Screen

Use the fields and options to configure the Reverse Posted Journal Entry screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Journal Entry

Field Description
JE Number

Enter the journal entry number that you want to reverse.

Journal Type

Select the journal entry type of the entry that you want to reverse from the drop-down list. (A journal entry number can be posted more than once, each time with a different journal entry type.)

Subpd of Original JE

Field Description
Fiscal Year, Period, Subpd

Enter, or click to select, the fiscal year, period, and subperiod in which the journal entry was originally posted.

Selection Ranges: Subpd For New JE

Field Description
Fiscal Year, Period, Subpd

Enter, or click to select, the fiscal year, period, and subperiod for which you want the reversing entry to be entered.

Options

Field Description
Approve Journal Entries

If your firm uses the Journal Entry Approval feature:

  • Select this check box to override all other approval settings and approve the reversing journal entry for journal entry that was originally approved for posting.
  • Leave this check box cleared to apply the journal entry approval settings specified on the Approval Settings subtask of the Configure General Ledger Settings screen and the Assign Journal Entry Approvers to Users screen.

Reverse Posted Journal Entry

Click Reverse Posted Journal Entry on the Action menu to create the reversing journal entry. When the process is completed, Costpoint displays a message that indicates the journal entry number it assigned to the reversing entry.