Contents of the View Receivables And Collections Screen
Use the fields and options to configure the View Receivables And Collections screen.
Field Descriptions
Use the fields in this block to refine your search. After you have completed the criteria on which to search, click in the toolbar to populate the table window.
Field | Description |
---|---|
Customer Account |
Enter, or click to select, the customer account number. |
Customer Name |
Enter, or click to select, the customer name associated with the account. |
Project |
Enter, or click to select, the project number. |
Include Finance Charge Info |
Select this check box to include finance charges on your outstanding invoices. This check box is selected by default. |
Include Zero Balance Invoices |
This check box is enabled when you select the All option. Select this check box to include invoices with zero balance. |
All |
Select the All option to display all outstanding invoices. |
At Least, Days Outstanding |
Select the Days Outstanding field to represent the minimum number of days outstanding for your inquiry. Only invoices with a Days Outstanding field equal to or greater than the number that you enter display. The system calculates the Days Outstanding by subtracting the due date from the system date. and enter up to four digits in the |
Average Days Over |
This displays the average number of days that the selected customer invoices are overdue. |
Functional Currency Totals
The fields in this group box display totals for the invoices listed in the table window in your company's functional currency. You cannot edit the amounts in this group box.
You set up the functional currency for a company on the Configure General Ledger Settings screen. This is the currency in which the company's financial statements and general ledger reports are expressed.
Field | Description |
---|---|
Invoice Amount |
This field displays the total of the Invoice Amount column in terms of your company's functional currency. |
Discount Taken |
This field displays the total of the Discount Taken column in terms of your company's functional currency. |
Amount Received |
This field displays the total of the Amount Received column in terms of your company's functional currency. |
Adjustment |
This field displays the total of the Adjustment Amount column expressed in terms of your company's functional currency. |
Balance Due |
This field displays the total of the Balance Due column in terms of your company's functional currency. |
Realized Gain/(Loss) | This field displays the total amount of the Realized Gains column minus the total amount of the Realized Losses column. |
Recalculation Method
Field | Description |
---|---|
Rate Re-Calculate |
If the rate information changes, use this button to recalculate the header and line amounts using the new rate information. |
Update Totals |
If the invoice information changes, use this button to update the header total amounts using the new invoice information. |
Table Window
Field | Description |
---|---|
Invoice Number |
This field displays the invoice number. The invoice number is a unique identifier that is used to identify the receivable amounts for projects and customers. |
Trans Curr |
This field displays the abbreviation of the transaction currency. The currency names are maintained on the Manage Currencies screen in Costpoint Multicurrency. |
Invoice Amount |
This field displays the total amount of the receivable. The Balance Due column reflects the invoice amount still outstanding. |
Amount Received |
This field displays the amount of cash that was received for this invoice. |
Balance Due |
The system calculates this field as follows: Invoice Amount minus Amount Received minus Discount Taken |
Finance Charge Computed |
This field displays the finance charge that was computed for this invoice. |
Finance Charge Received |
This field displays the finance charge that was received for this invoice. |
Net Amount Due |
This field displays the net amount due. The system calculates this value as follows: (Balance Due plus Finance Charge Computed) minus Finance Charge Received |
Project |
This field displays the project number used when the invoice was entered, computed, or initialized in the system. |
Receivable Account |
This field displays the General Ledger account to which the invoice was posted during billing. |
Organization |
This field displays the organization to which the cash receipt was posted. |
Invoice Date |
This field displays the original date for which the invoice was calculated. The due date, rather than the invoice date is used to calculate days outstanding. |
Due Date |
This field displays the due date. The system calculates it based on the terms of the project when the billing is posted. |
Customer PO Number |
If your company enters a customer PO number on the billing, the system posts it into the accounts receivable history, and it displays here. |
Discount Amount |
This field displays the original discount offered to the project for the invoice shown. |
Bill Number |
This field displays the bill number. The bill number is a second invoice identifier, separate from the system invoice number. It is usually used to track the project-specific billing items that are required by a particular job. |
Customer Account |
This field displays the customer account number to which the invoice was sent. |
Address Code |
This field displays the address code to which the invoice was billed. |
Ref 1 |
This field displays the reference number to which this invoice or cash receipt was posted, if reference numbers are used in data entry. Note: The field
Ref 1 may display a different label if it has been changed on the Configure General Ledger Settings screen. For example, the label may have been changed to
AC 1.
|
Sales Order Number |
This field displays the sales order number if an invoice is created because of a sales order. |
Ref 2 |
This field displays the reference number to which this invoice or cash receipt was posted, if reference numbers are used in data entry. Note: The field
Ref 2 may display a different label if it has been changed on the Configure General Ledger Settings screen. For example, the label may have been changed to
AC 2.
|
Rate Group |
This field displays the rate group code that is used for this customer's transactions. These rate groups identify the source of exchange rate data. |
Customer Name |
This field displays the customer name associated with the customer account. |
Discount Taken |
This field displays the discount taken by the project for this invoice. |
Adjustment Amount |
This field displays the adjustment amount to be written off. The adjustment amount cannot be greater than the Balance Due amount. |
Last Receipt Date |
This field displays the last date that a cash receipt was recorded for this invoice. It is updated when cash receipts are posted. |
Invoice Type |
This field is used by all types of invoices and is updated during the posting process. This field may display the following:
|
Delivery Amount |
This field is used by delivery invoices for projects that bill using progress payments. It is updated when you post delivery invoices from the Manage Project Product Bills screen in Costpoint Billing or post DD250 invoices from Costpoint Sales Order Entry. This field contains the full amount of the shipped finished good. |
Liquidation Amount |
This field is used by delivery invoices for projects that bill using progress payments. It is updated when Delivery invoices are posted through the Manage Project Product Bills screen in Costpoint Billing or by DD250 invoice postings from Costpoint Sales Order Entry. This field represents the total calculated amount of progress payments liquidated against the Delivery invoice. Liquidation amounts are Progress Payments that have been paid by the customer. They reduce the delivery amount to arrive at the net invoice amount. |
Liquidation Taken |
This field is used by delivery invoices for projects that bill using progress payments. The value initialized in this field should always represent the liquidation taken when the cash is received. It should differ from the liquidation amount only when the payment of an invoice has been adjusted to reflect a different liquidation amount than invoiced. |
Liquidation Account |
This field is used by delivery invoices for projects that bill using progress payments. It is updated when Delivery invoices are posted through the Manage Project Product Bills screen or by DD250 invoice postings from Costpoint Sales Order Entry. This field displays the account that was used to record the liquidation. |
Unliquidated Account |
Progress payment invoices use this field. It is updated when progress payment bills are posted. This field displays the account that was used to record the unliquidated amount. |
Days Over |
If the balance due is greater than zero, the value in this column is calculated by subtracting the Due Date from the current (today's) date. If the Balance Due field is less than or equal to zero, the Days Outstanding field is set to zero. Please note that only invoices that have a Balance Due field not equal to zero are shown on this screen. |
Func Invoice Amount |
This field displays the total amount of the receivable expressed in terms of your company's functional currency. The Func Balance Due column reflects the functional invoice amount still outstanding. |
Func Discount Amount |
This field displays the original discount offered to the project for the invoice shown expressed in terms of your company's functional currency. |
Func Amount Received |
This field displays the amount of cash received for this invoice expressed in terms of your company's functional currency. |
Func Finance Chg Comp |
This field displays the finance charge that was calculated for this invoice expressed in terms of your company's functional currency. |
Func Discount Taken |
This field displays the discount taken by the customer for this invoice expressed in terms of your company's functional currency. |
Func Adjustment Amt |
This field displays the adjustment amount to be written off expressed in terms of your company's functional currency. The adjustment amount cannot be greater than the Func Balance Due amount. |
Func Balance Due |
This column is calculated by subtracting the sum of the Func Amount Received plus the Func Discount Taken from the Func Invoice Amount. |
Func Finance Chg Rcvd |
This field displays, in your company's functional currency, the finance charge that was received for this invoice. |
Realized Gain |
This field displays the sum of any realized gains on currency exchange from the invoice detail. Gains are displayed as a positive number, even though they were posted to the G/L as a credit when the cash receipt was posted. This field is not editable. |
Realized Loss |
This field displays the sum of any realized losses on currency exchange from the invoice detail. Losses are displayed as a negative number, even though they were posted to the G/L as a debit when the cash receipt was posted. This field is not editable. Note: The
Realized Gain and
Realized Loss values will not be recalculated if the exchange rate or other amounts on the invoice are changed.
|
Func Net Amount Due |
This field displays the net amount due in functional currency, including any posted realized gain/loss and any finance charges. This value is calculated by adding or subtracting any realized gain or loss (respectively), and by adding any finance charge to the Func Balance Due. |
Curr Exch Rt |
Select this check box to maintain current exchange rate information (today's exchange rate between the billing and the functional currencies). If you clear this check box, the system maintains historical exchange rate information (the rate between the billing and functional currencies that existed at the time the bill was created). When you select and then clear this check box, both current exchange rate information and historical exchange rate information are maintained. |
Subtasks
Subtask | Description |
---|---|
Customer Notes | Click this link to open the Customer Notes subtask and enter notes about the customer who is invoiced. |
Contacts | Click this link to open the Contacts subtask and maintain contacts by invoice for the customer being invoiced. |
Invoice Detail | Click this link to open the Invoice Detail subtask, which displays the detail of the invoice in relationship to the posting of the bills and the cash receipts. |
Invoice Notes | Click this link to open the Invoice Notes subtask, and enter notes about a specific invoice. |
Sales Tax | Click this link to open the Sales Tax subtask, which displays detailed sales tax information for the invoice that is highlighted on the main screen. |
Finance Charges Computed | Click this link to open the Finance Charges Computed subtask. Use this to view the details of the calculated finance charges for the invoice that you select on table window. |
Finance Charges Received | Click this link to open the Finance Charges Received subtask. Use this subtask to view the details of the finance charges received for the invoice that you select on the main screen. |
- Related Topics:
- Customer Notes Subtask
Use this subtask on the View Receivables and Collections screen to enter notes about the customer being invoiced that displays on that screen. - Contacts Subtask
Use the Contacts subtask on the View Receivables and Collections screen to maintain contacts by invoice for the customer being invoiced. - Invoice Detail Subtask
Use the Invoice Detail subtask on the View Receivables and Collections screen to view invoice and cash receipt detail for the selected invoice and customer after invoices and cash receipts are posted. You can view all of the detailed activity information for an invoice and the payments made on that invoice. - Invoice Notes Subtask
Use the Invoice Notes subtask on the View Receivables and Collections screen to enter notes for a specific invoice. - Sales Tax Subtask
Use the Sales Task subtask on the View Receivables and Collections screen to view detailed sales tax information for the selected invoice. - Finance Charges Computed Subtask
Use this subtask to view the details of the calculated finance charges for the invoice that you select on the main screen. - Finance Charges Received Subtask
Use this subtask to view the details of the finance charges received for the invoice that you select on the main screen.