Costpoint Online Help

Using the Help Search
Using the Help Search
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Contents of the View General Ledger Activity Screen

Use the fields and options to configure the View General Ledger Activity screen.

Contents

Field Description
Fiscal Year

To display information for a specific fiscal year, enter, or click to select, that fiscal year before executing the inquiry. To display information for a range of fiscal years, use Query to specify that range. If you do not specify a fiscal year, the information displayed potentially includes all fiscal years.

Account

To display information for a specific account, enter, or click to select, that account number before executing the inquiry. To display information for a range of accounts, use Query to specify that range. If you do not specify an account, the information displayed potentially includes all accounts.

Organization

To display information for a specific organization, enter, or click to select, that organization code before executing the inquiry. To display information for a range of organizations, use Query to specify that range. If you do not specify an organization, the information displayed potentially includes all organizations.

Total YTD Balance

This field displays the total year-to-date balance for records displayed in the table window.

Table Window

The table window displays summary period amounts as well as year-to-date account balances. Detailed information is available at the posting detail and the transaction detail levels. To inquire at a more detailed level, highlight the row for which you want additional information and select the appropriate subtask link. Note that all subtask information is related to the currently selected row in this table window.

Field Description
Account

This non-editable column displays the account to which the transaction was posted. (If you specified an account in your selection criteria, all rows are for the same account and this column does not display.)

Account Name

This non-editable column displays the name of the account. (If you specified an account in your selection criteria, all rows are for the same account and this column does not display.)

Org

This non-editable column displays the organization to which you posted the transaction. (If you specified an organization in your selection criteria, all rows are for the same organization and this column does not display.)

Org Name

This non-editable column displays the organization name. (If you specified an organization in your selection criteria, all rows are for the same organization and this column does not display.)

YTD Balance

This non-editable column displays the year-to-date balance, in your company's functional currency, for the combination of fiscal year, account, and organization.

This amount is the sum of the values in the Beginning Balance and the Pd Activity Amt fields.

Beginning Balance

This non-editable column displays the beginning balance, in your company's functional currency, for the combination of fiscal year, account, and organization.

Costpoint updates beginning balances each time you run the Update General Ledger Beginning Balances process. That process closes the labor and non-labor expense accounts and the income accounts into stockholder's equity and rolls that balance, along with the asset and liability balances, into the next fiscal year.

Pd 1- Pd18 Activity Amt

These non-editable columns display the total general ledger activity for each period in your company's functional currency.

Subtasks

Subtask Description
Periods Click this link to go to the Periods subtask. Use that subtask to display running balances by period, as well as activity for each period. From there, you can drill down into the posting and transaction detail for individual periods.
Transactions Click this link to go to the Transactions subtask. Use that subtask to view transaction-level detail for the selected row. The table window displays the individual transactions supporting the balance on which you have inquired. (If you want to focus on a specific posting and period, use the Periods subtask instead to drill down into posting information.)
Labor Click this link to open the Labor subtask. Use that subtask to view transaction information related to labor for the selected row. (The subtask is not available if labor suppression is turned on.)