Contents of the Compute/Update Depreciation Computation Data Screen
Use the fields and options to configure the Compute/Update Depreciation Computation Data screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
| Field | Description |
|---|---|
| Parameter ID |
Enter, or click
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
| Description |
Enter, or click
|
to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.
Selection Ranges
Asset/Item Numbers
Use the fields in this group box to select asset/item numbers for the report. If you enter a specific asset number, you must also enter a corresponding item number before you can run the report and/or update process. Selecting the Exceptions Only option in the Verify/Update Data For group box may modify which records from the selected asset/item number range are included in the report.
Because the following fields use standard Lookups to the ASSET table, make your selections carefully so that you will retrieve/update the expected data.
| Field | Description |
|---|---|
| Option |
Select the range option from the drop-down list. The available options are:
|
| Start |
Enter, or click
If you select All or From Beginning in the Option field, these fields will be inactive. |
| End |
Enter, or click
If you select All, One, or To End in the Option field, these fields will be inactive. |
to select, the beginning asset/item number for the range.
Options
Verify/Update Data For
In this group box, you can choose to verify/update data for exception records only (records in which current Asset Master data is different from the system-computed data) or for all selected records.
| Field | Description |
|---|---|
| Exceptions Only |
Select this option to only verify/update data for records that are exceptions. For this selection, the report only prints/updates data in which the current values displayed in the Asset Master data are different from the values that the system would automatically have computed for the Current Depr Yr and Days/Pds Remaining fields (based on the Depr Start Date field). |
| All Selected Records |
Select this option to print and potentially update data for all records within the selected asset/item number range. Both exceptions and non-exceptions will print on the report. |
Select Books
Use the check boxes in this group box to select each book for which you want to the system to verify/update depreciation computation data.
| Field | Description |
|---|---|
| G/L Book |
Select this check box to verify/update depreciation computation data for the G/L Book. |
| Book 2 (or your label) |
Select this check box to verify/update depreciation computation data for this book. If you have not established this book on the Configure Fixed Assets Settings screen, this check box and its label will be grayed out. |
| Book 3 to Book 10 (or your labels) |
Please refer to the documentation for the Book 2 (or your label) field. |
Additional Options
Use this group box to control whether or not you want the system to exclude fully-depreciated assets from the verify/update process.
| Field | Description |
|---|---|
| Exclude Fully Depreciated Assets |
Select this check box to maximize the efficiency of the process and the readability of the report. If you select this check box, the computation and update processes will not include fully depreciated assets. The system considers a book fully depreciated when the values in the Current Depr Yr and the Days/Pds Remaining fields are both 0. Note: Under normal circumstances, when an asset is fully depreciated and the last period of life for the asset is closed, the values in the
Current Depr Yr and the
Days/Pds Remaining fields automatically change to
0 and display as such in the Asset Master record (G/L Book Info tab and Other Books Info subtask of the Manage Asset Master Information screen).
If you clear this check box, fully depreciated records will also print as exceptions in the report. If you have logically named your depreciation method codes, however, it should be easy to match your codes against depreciation start dates to eliminate these records from the valid exceptions. If you clear this check box so that fully depreciated records will print as exceptions on the report, you may not want to apply all the system-computed values to your Asset Master records. In this event, you can use the system-generated report to guide you in making manual adjustments to values in the Current Depr Yr, Days/Pds Remaining, and/or, in some cases, the Depr Start Date fields. If you have carefully reviewed the report and agree with the system-computed changes for assets that are fully depreciated in addition to those that are not fully depreciated, there will be no harm in also updating the system-computed changes for fully depreciated assets. |
| Verify/Update Depr Computation Data |
Click
|
| Process Update Asset Master Records |
Click the
Once you have printed the report and selected the
Warning: Select this option with caution. Because the
Update portion of this utility will overwrite your existing Asset Master record data with system-generated data, you should always carefully review and agree with the reported results on a record-by-record basis before performing the
Update process.
Note: If you have selected the
Current Depr Yr and/or the
Days/Pds Remaining fields in the Asset Audit Log column of the Configure Asset/Template Change Settings screen and selected to Write Change Details to Audit Log for Asset Master Records on that same screen, then changes applied using this utility will be captured in the Asset Audit Log and will be available for review or printing in the View Asset Change History screen and the Print Asset/Template Change History Report. The Asset Audit Log selections should be made as part of your Fixed Assets initialization process, but in this particular case can be made any time prior to processing the update in this screen.
|
drop-down on the toolbar and select
on the toolbar and select