Check Details Subtask
Use this subtask of the Approve Checks screen to view the detail for the checks listed in the table on the main screen.
This subtask lists the vouchers that are combined to total the amount of the check on the main screen.
You can change the Trans Curr, Amount to Pay, Discount To Take, Sep Chk, Address Code, Retainage Rate, and Amount Retained on this screen. If necessary, you can change the Retainage Rate and Amount to Pay fields later on the Edit Voucher Payment screen; however, you can make changes to approved vouchers only if you are the same user (tracked by ID) who approved the vouchers. This prevents other users from altering the check amount after approvals have been made.
Use this subtask to view the individual vouchers that comprise the check amount or whenever you need to change any of the following fields:
- Discount To Take
- Retainage Rate
- Check Amount
Table Window
The only fields in this table that are editable are Amount to Pay, Discount To Take, Sep Chk, Address Code, Retainage Rate, and Amount Retained.
Field | Description |
---|---|
Voucher |
This non-editable field displays the voucher number |
Trans Curr |
The currency code for this voucher's transaction currency displays in this field. |
Amount to Pay |
The total amount currently scheduled to pay on this voucher displays in this column, in this voucher's transaction currency. |
Discount To Take |
This field displays the value, in the voucher's transaction currency, of the discount amount that will be taken on the check being approved. You cannot save the Approve Checks screen if the value in the Discount Amount field exceeds the amount of discount that is available to be taken. |
Sep Chk |
Select this check box to print separate checks for each different voucher. Leave this check box cleared to print all vouchers for this pay vendor on one payment. |
Address Code |
Enter, or click to select, the address code for this payment. The default address code for this voucher is the default payment address from the Vendors screen. |
Payment Method |
This non-editable field displays the voucher payment method. |
Amount Paid |
This non-editable field displays the amount paid. |
Amount Remaining |
This non-editable field displays the amount remaining. |
Retainage Rate |
Enter an amount in this field and Costpoint calculates a percent to be retained. When you tab to the Amount Retained field, Costpoint calculates this rate. |
Amount Retained |
Enter a retainage amount (expressed in terms of your company's transaction currency) in this field. When you tab out of this field, Costpoint calculates the entry in the Retainage Rate field. |
Invoice Amount |
This non-editable field displays the invoice amount. |
Invoice Number |
This non-editable field displays the invoice number. |
Invoice Date |
This non-editable field displays the invoice date. |
Discount Amount |
This non-editable field displays the discount amount. |
Discount Date |
This non-editable field displays the discount date. |
Due Amount |
This non-editable field displays the due amount. |
Due Date |
This non-editable field displays the due date. |
Approver User ID |
This non-editable field displays the approver's Costpoint user ID. |
Approval Date |
This non-editable field displays the approval date. |
Vendor |
This non-editable field displays the vendor ID. |
Vendor Name |
This non-editable field displays the vendor's name. |
Purchase Order |
This non-editable field displays the purchase order number. |
PO Release |
This non-editable field displays the PO Release number. |
Pay Curr |
This non-editable field displays the voucher's pay currency. |
Pay Currency Vchr Check Amount |
This non-editable field displays the pay currency voucher check amount. |
Pay Currency Vchr Discount Taken |
This non-editable field displays the pay currency voucher discount taken amount. |
Password |
Enter a password in this field so that Costpoint can save the changes you have made. |
Save Changes |
Click this button after you make changes to this subtask. |
Subtask
Subtask | Description |
---|---|
Exchange Rate | Click this button to open the Exchange Rates subtask. |
- Related Topics:
- Exchange Rates Subtask
Use this subtask of the Approve Checks screen to add, edit, and/or view exchange rate information.