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Contents of the Post Intercompany Receivables Screen

Use the fields and options to configure the Post Intercompany Receivables screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Period

Field Description
Fiscal Year

Enter, or click to select, the fiscal year for which you want to post entries.

Period

Enter, or click to select, the period for which you want to post. Costpoint displays the period end date when you select the period.

Subperiod

This field displays 1 after you select a Fiscal Year and Period to signify that posting will be done to the first subperiod.

However, if the Use Maximum Open Subperiod check box on the Configure General Ledger Settings is selected, and then you select a Fiscal Year and Period, this field displays the maximum subperiod that has an Intercompany Receivable (ICR) journal status of Open. If there is no subperiod that has an open ICR journal status, this field is blank.

Note: See FAQs to know how Costpoint identifies the maximum subperiod that will be used for posting.
Subperiod End Date

This field displays the end date of the subperiod.

Entries

Field Description
Option

Use this drop-down list to select the range of Intercompany Receivable journal entries you want to post. Valid options are:

  • All: Select this option to include all Intercompany Receivable journal entries. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one Intercompany Receivable journal entry and then enter that journal entry number in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of Intercompany Receivable journal entries. Enter the beginning journal entry number for the range in the Start field and enter the ending journal entry number of the range in the End field.
  • From Beginning: Select this option to include a range of Intercompany Receivable journal entries that begins with the first of all the available journal entry numbers and ends with the journal entry number that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of Intercompany Receivable journal entries that begins with the journal entry number that you enter in the Start field and ends with the last of all the available journal entry numbers. The End field is disabled for this option.
Start/End

Enter, or click to select, the starting and/or ending journal entry numbers for the range of Intercompany Receivable journal entries you want to post. Depending on your selection in Option, one or both of these fields may be inactive.

Post Intercompany Receivables

To post the selected Intercompany Receivables journal entries, click Post Intercompany Receivables or  Print/Post Intercompany Receivables on the Action menu.