Print/Void Checks
Use this screen to pay a group of vouchers and generate a run of checks using either a laser or line printer, or to void checks previously entered in Costpoint.
You can print checks, test checks, non-negotiable copies, and EFT advice slips; you can also void checks and EFT advice slips.
Costpoint pays vouchers for which status is set to Pay on the Edit Voucher Payment Status screen or Select Vouchers for Payment screen.
In addition, Costpoint pays only vouchers that are approved, either automatically or by a valid approver on the Approve Checks screen. See Configure Accounts Payable Settings for a discussion of approval settings.
You can use this screen to generate a check for just one voucher or for many. An alternative to printing a single check is to issue the check manually and record it on the Manage Manual Checks screen.
If you have selected the check box on the Actions tab in Print Options to Execute Update Tables from Preprinted Laser Checks/Advices after reports are printed, then the Update Tables action will run automatically after printing checks/advices if all validations have passed. The message mentioned above to run the Update Tables action will still display , as the print and update actions are independent. It is confirmation that the print action executed successfully. You do not need to run the Update Tables action separately at this point if you have used the Print Options Action to have it run automatically.
See Void Checks for the step-by-step procedure for voiding checks manually. See Unusable Checks/Voided Checks for related information.
Only one person at a time can use this screen; this prevents two users from trying to print or void the same check number(s) at the same time.
For more information about printing and voiding Accounts Payable checks and EFT advice slips, see Printing A/P Checks.
Screen Contents
This screen has five sections:
- Use the Identification block to enter a parameter ID and description.
- Use the Options group box to specify whether you are printing or voiding checks.
- Use the Selection Ranges group box to specify selection criteria.
- Use the Generate group box to provide information about the checks or about the void process.
- Use the fields on the tabs in the More Options group box to specify signature, company logo, and check stub information.
- Related Topics:
- Display the Print/Void Checks Screen
You access the Print/Void Checks screen from the Accounting domain. - Contents of the Print/Void Checks Screen
Use the fields and options to configure the Print/Void Checks screen. - Order Compatible Forms
You must have compatible forms before attempting to print checks and/or deposit advices. It is important that you order forms in time to receive and test them before attempting to print "live" checks and/or deposit advices. - Tabs of the Print/Void Checks Screen
The Print/Void Checks screen has the following tabs: Signature, Company Logo, and Check Stub.