Contents of the Configure Purchase Order Accruals Screen
Use the fields and options to configure the Configure Purchase Order Accruals screen.
Select PO Commitment Amounts to Accrue
Field | Description |
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Open PO Amounts |
Open purchase order commitment amounts are order amounts minus the greater of received amounts or vouchered amounts plus rejected-replace amounts.
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Received Amounts |
Received purchase order commitment amounts are received amounts that have not been dispositioned (accepted or rejected) or have not been vouchered.
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Accepted/Rejected-Pay Amounts |
Accepted purchase order commitment amounts are accepted amounts plus rejected-pay amounts that have not been vouchered.
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Vouchered, not Posted Amounts |
Vouchered purchase order commitment amounts are invoice amounts that have not been posted by voucher distribution.
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Accrual Liability
Field | Description |
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Account |
Enter, or click to select, the account to credit when the accrual liability is posted. When you select an account, the account name displays in the adjacent field. |
Use PO/Voucher Organizations |
Select this check box to have the accrual liability posted to the organization associated with each purchase order line or purchase order voucher line. If you clear this check box, the accrual liability is posted to the organization you specify in the Org field. |
Org, Abbrev, Org Name |
If you do not select Use PO/Voucher Organizations check box, enter, or click to select, the organization ID to credit when the accrual liability is posted. You can also specify the organization when you enter, or click to select, the organization abbreviation in Abbrev. When you select the organization, the name of the organization displays in the Org Name field. |
Create Accruals for
Field | Description |
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Inactive Projects |
Select this check box to create accruals for inactive projects. |
Projects that Do Not Allow Charging |
Select this check box to create accruals for project that do not allow charging. |
Subcontract Retention Payable Liability
Field | Description |
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Account |
Enter, or click to select, a liability account that Costpoint uses to store the amounts withheld from subcontract payments as retention for completed work and stored materials. When you select an account, the account name displays in the adjacent field. |
Use PO Org for Retention |
Select this check box to use the purchase order organization for retention, rather than entering an organization in the Org field. |
Org, Abbrev, Org Name |
If you do not select the Use PO Org for Retention check box, enter, or click to select, a valid liability organization ID that Costpoint uses to store the amounts withheld from subcontract payments as retention for completed work and stored materials. You can also specify the organization when you enter, or click to select, the organization abbreviation in Abbrev. When you select the organization, Costpoint displays the name of the organization in the Org Name field. |