Enter, or click to select, the tax identifier for this vendor's VAT. The only items available via lookup are those entered for the vendor on the VAT Info subtask of the Manage Vendors screen.

Costpoint uses this date as the reference date for VAT transactions. The default taxing date is the date the voucher is entered, but can be the receipt date for goods purchased. This field is applicable only to certain tax situations.

This field displays the tax location. The tax location is linked to the Tax ID and was entered on the VAT Info subtask of the Manage Vendors screen.

Enter the retainage rate for this voucher. To pay the voucher in full, enter a rate of zero.

This field displays the percentage of the voucher being paid.

If you are not using Purchasing, you can enter a purchase order number relating to this voucher as a reference only. The purchase order number that you enter does not affect the calculation of commitments.

If you are not using Purchasing, you can enter a purchase order release number for the purchase order relating to this voucher as a reference only. The purchase order release number that you enter does not affect the calculation of commitments.

This non-editable check box is selected automatically for all recurring vouchers when you run the Create Recurring Accounts Payable Vouchers process. When you save a regular voucher or a template, this check box remains cleared. See Recurring Vouchers for related information.

This field displays the voucher number of the template voucher from which the recurred voucher was created.

Select this check box to place this voucher on hold. Vouchers on hold can neither be posted nor paid.

Select this option to place all vouchers from a chosen vendor on hold until the vouchers are billed and you are paid. This check box is not enabled until the vendor has been designated as a pay-when-paid vendor on the Manage Vendor screen. If you want to make a voucher with the status of Pay When Paid on this tab but the check box is unavailable, go to the Defaults tab of the Manage Vendors screen and make sure that the Pay When Paid check box is selected.

• If the Pay When Paid check box on the Defaults tab of the Manage Vendors screen is selected, the vendor will have the Pay When Paid check box on the voucher selected by default. If necessary, you can clear this box as needed.
• If the Pay When Paid check box on the Defaults tab of the Manage Vendors  screen is not selected, the vouchers for that vendor cannot be Pay When Paid, and the check box on this tab is disabled.

In addition, a project in one voucher line must be set up for Pay When Paid.

A vendor designated as a pay-when paid-vendor must also have a billable project assigned to the voucher item. See Pay When Paid Items for related information.

Select this option to place disallowed transactions on "over budget" status. A check mark in this box identifies a transaction that, if posted, will cause you to exceed the line item ceiling placed on the project. If any line on this transaction causes an overrun on a line item ceiling, the entire voucher is flagged as over budget.

Select this option to have Costpoint print a separate check for each voucher entered.

This editable field displays the ID of the expense report or advance ID. The label of this field changes accordingly. You can manually enter an expense report ID, which creates a Travel Expense (TE) voucher, but a Travel Advance voucher can only be imported from Deltek Time & Expense through the Import TE Expenses/Advances application.

Enter, or click the drop-down list to select, a valid CIS code. You set up these codes on the Manage Construction Industry Scheme Codes screen.

Use this field to keep track of scheduled payment dates. When you enter the Accounts Payable voucher, the Anticipated Pay Date field defaults to the value in the Due Date field that was entered or calculated by Costpoint. You can change the Anticipated Pay Date on this screen or the Edit Voucher Payment Status screen at any time before paying the voucher.

This field displays the identifier of the approver.

These fields display the User ID and Date and cannot be edited anywhere on the voucher. User ID identifies the person who logged into Costpoint and Date is Costpoint date.