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Contents of the Print Asset Template Detail Report

Use the fields and options to configure the Print Asset Template Detail Report screen.

You can print two separate pages per record. Data displays on each page as follows:

  • All information exclusive of User-Defined Field data — This page prints all data fields from the Purch Info, Acct Info, Loc Info, G/L Book Info, Govt Info, and Notes tabs as well as the Other Books Info subtask of the Manage Asset Template Information screen.
  • User-Defined Field Information — This page prints user-defined information from the User-Defined Info subtask of the Manage Asset Master Information screen. The same data also resides on the Manage Asset User-Defined Information screen.

Each report page listed above can be printed individually, or you can select the All Info option to print both detail pages at one time.

You can select to print Depreciable and/or Non-Depreciable template records.

You can sort by template/revision number or by record-added date. Regardless of the sort sequence, all selected pages for a single record print before the pages for the next record print. All pages print in the same format with the template number and revision number displayed on each report page.

Because the Asset Template Detail report provides a "snapshot" of your asset data as it currently exists, you can print this report at any time and as frequently as necessary.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Contents

Selection Ranges

Template/Rev Numbers

Use the following fields to select template/revision numbers for the report.

Note: The Template No field on the Manage Asset Template Information screen, together with the optional Rev No field, supply the unique identifier for an Asset Template record. A revision number is not required when you set up asset templates. If you have created a template number for which an associated revision number has also been created as part of the identifier, you must then enter the revision number along with the template number to ensure that the proper records will be included in the selection criteria.
Field Description
Option

Select a range option for the template/revision numbers from the drop-down list. Range options available are:

  • All
  • One
  • Range
  • From Beginning
  • To End

The default option for this field is Range. If you have a large number of template records, you will want to consider selecting a different option than All to limit the number of records that print.

Start Template No/Rev No

Enter, or click to select, the beginning template/revision number(s) in these fields. If you select All or From Beginning in the Option drop-down list, these fields will be inactive.

End Template No/Rev No

Enter, or click to select, the ending template/revision numbers in these fields. If you select All, One, or To End in the Option drop-down list, these fields will be inactive.

Record-Added Dates

Use the following fields to select the record-added dates for the report. The record-added date is the date on which the template record was originally created. The record-added date automatically displays in the Date field of the Manage Asset Template Information and Manage Asset Description Information screens and cannot be edited.

Field Description
Option

Select a range option for the record-added dates from the drop-down list. The range options are:

  • All
  • One
  • Range
  • From Beginning
  • To End

    The default option for this field is All. If you have a large number of template records, you may want to consider selecting a different option than All to limit the number of records that print.

Start

Enter, or click to select, the beginning record-added date in date format. If you select All or From Beginning in the Option drop-down list, this field will be inactive.

End

Enter, or click to select, the ending record-added date in date format. If you select All, One, or To End in the Option drop-down list, this field will be inactive.

Options

Select Depreciation Status

Use the fields in this group box to select the depreciable and/or non-depreciable status of the templates to include within the parameters of your other report selections. You must select at least one check box in this group box.

Field Description
Depreciable

This check box is selected by default.

Select this check box to print template data for templates in which the depreciable status has been set to D (Depreciable). Clear this check box to exclude depreciable template records within your selection criteria.

Non-Depreciable

Select this check box to print template data for templates in which the depreciable status has been set to N (Non-Depreciable). Clear this check box to exclude non-depreciable template records within your selection criteria.

Print

In the fields in this group box, you can select the page or pages to include in the report for each Asset Template record that falls within your selection criteria.

Field Description
All Info

This option is selected by default.

Select this option to print all Asset Template data for the selected records. This option prints all data fields from the Purch Info, Acct Info, Loc Info, G/L Book Info, Govt Info and Notes tabs as well as the Other Books Info, and User-Defined Info subtasks of the Manage Asset Template Information screen. (The User-Defined Info data also resides on the Manage Asset Template User-Defined Information screen.)

Page 1 - All Data Except User-Defined Field Info

Select this option to print all data fields from the each selected Asset Template record, exclusive of any User-Defined Field data. This page prints all data fields from the Purch Info, Acct Info, Loc Info, G/L Book Info, Govt Info and Notes tabs as well as the Other Books Info subtask of the Manage Asset Template Information screen. This page excludes data from the User-Defined Field Info subtask of the Manage Asset Template Information screen. (The User-Defined Info data also resides on the Manage Asset Template User-Defined Information screen.)

Page 2 - UDF Info Only

Select this option to print data only from the User-Defined Info subtask of the Manage Asset Template Information screen. (The User-Defined Info data also resides on the Manage Asset Template User-Defined Information screen.) This page excludes data from the other subtasks of the Manage Asset Template Information screen.

Sort By

You can sort the report by template/revision number or by record-added date. Regardless of the sort sequence, all selected pages for a single Asset Template record will print before the next record prints.

Field Description
1st Sort

Select the sort option from the drop-down list. The options available are:

  • Template/Rev No: This is the system default. Select this option to sort the report pages by template/revision number.
  • Record-Added Date: Select this option to sort the report pages by the record-added date. For each different record-added date, the data sorts by template/revision number in ascending order.
Note: Select this option to sort the report pages by the record-added date. For each different record-added date, the data sorts by template/revision number in ascending order. You can save your sort options and selection criteria for this report with or without printing. After making your selections, click on the toolbar or select Save in the File menu or press F5. Enter an alphanumeric identifying code and a short description to help you recognize the report parameters. Later, you can use Query from this screen to access the print parameters you created and run the same report without re-entering all the screen information again. Stored report parameters are especially useful if you run reports through Process Manager.

If you want to keep these parameters but want to run a slightly different report, you can use the Copy Record functionality to copy the parameters and make minor changes to them without changing your saved parameters. Open the record that you want to copy, and then select Copy Record in the Line menu or press CTRL+E. A message will display on the screen that confirms that the record has been duplicated. Edit the record as needed.