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Contents of the Print Duplicate Invoices Screen

Use the fields and options to configure the Print Duplicate Invoices screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Voucher

Use the fields in this group box to select the criteria for choosing the vouchers.

Field Description
Option

Use this drop-down list to select the range of vouchers to be included. Valid options are:

  • All: Select this option to include all available vouchers. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one voucher and then enter that voucher in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of vouchers. Enter the beginning voucher for the range in the Start field and enter the ending voucher of the range in the End field.
  • From Beginning: Select this option to include a range of vouchers that begins with the first of all the available vouchers and ends with the voucher that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of vouchers that begins with the specific voucher that you enter in the Start field and ends with the last of all the available vouchers. The End field is disabled for this option.
Start

Enter, or click to select, the starting voucher for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending voucher for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Entry User

Use the fields in this group box to select the criteria for choosing the user IDs.

Field Description
Option

Use this drop-down list to select the range of user IDs to be included. Valid options are:

  • All: Select this option to include all available user IDs. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field.
  • From Beginning: Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of user IDs that begins with the specific user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start

Enter, or click to select, the starting user ID for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending user ID for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Match By

Field Description
Vendor Name

Select this option to match the invoice numbers based on the vendor name.

Vendor

Select this option to match the invoice numbers based on the vendor ID. You may find this selection helpful if your vendor files contain the same vendor name more than once.