Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Use the drop-down list to select the range you want to print. Valid options are:

• All
• One
• Range
• From Beginning
• To End

If your range selection is One, Range, or To End, enter, or click to select, the item with which you wish to start printing the report.

If your range selection is Range or From Beginning, enter, or click to select, the item with which you wish to end the report.

Select this check box to select a non-contiguous range. Use the appropriate Non-Contiguous subtask to select the range of items you want.

This field always displays One.

Enter the taxable entity ID for which you wish to print W-2s, or click to select the ID. To edit or view a record that is already saved for a particular taxable entity, click and select the taxable entity's record. This is a required field.

This field always displays One.

Enter the payroll year for which you are printing W-2s. You can enter numerous payroll years for the same taxable entity, and you can save each as a separate record with individual parameters.

This field always displays One.

From this drop-down list, select the W-2 form type for which you would like to print W-2s. Options are:

• 2-Up Laser: Select this option to print W-2s on 2-part laser forms.
• 4-Up Laser: Select this option to print W-2s on 4-part laser forms.
• Self Mailer: Select this option to print W-2s on self-mailer forms.
• Test 2-UP: Select this option to ensure that the 2-part laser form is properly aligned before you print W-2s.
• Test 4-UP: Select this option to ensure that the 4-part laser form is properly aligned before you print W-2s.
• Test Mailer: Select this option to ensure that the self-mailer form is properly aligned before you print W-2s.

This field displays your selection in the Select drop-down list in the Selection Ranges group box. This is the report's primary sort.

Use the options in this drop-down list to determine the secondary order in which your W-2s print. Options are:

• Employee Name: Select this option to sort by employee name.
• Employee ID: Select this option to sort by employee ID.
• None: If there is no secondary sort, this option is automatically selected. This occurs if you select Employee Name, Employee ID, or Social Security Number in the Select drop-down list in the Selection Ranges group box.

Enter the control number to print on the first W-2. This field defaults to 1 when you open the application.

Select this check box to display only the last 4 numbers of the employee's social security number (SSN) on the W-2. When you select this check box, copies of the W-2 that are furnished to employees (copies B, C, and 2) displays only the last 4 numbers of the employee’s SSN. An “X” will print instead of the other numbers. For example, XXX-XX-1234.

• Zero-amount W-2s: It is possible, though not likely, that you may have some records in the Employee Earnings table with all zeroes for the amounts. If this happens, you can delete these W-2s, select the Void check box on the Manage W-2s screen, or simply ignore them. If you recreate W-2s, any edits made on the Manage W-2s screen are lost and must be reentered.
• Incorrect amounts on W-2s: If a W-2(s) has incorrect amounts, you can either manually edit the Edit W-2 table for the records in question or recreate W-2s.
• You may need to "fine-tune" laser printer definition codes for your particular printer. All printers vary somewhat, depending on the make and model.