Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Enter the fiscal year from which you need to bring forward ending balances, or use Lookup to select it. You can only enter open fiscal years.

This non-editable field displays the fiscal year for which Costpoint will update the beginning balances. That fiscal year is the next year in the sequence of fiscal years established on the Manage Fiscal Years screen. Confirm that this year is correct before you run the update process.

For example, if the 2009 fiscal year just ended and you want to update beginning balances for the 2010 fiscal year, you enter 2009 in Fiscal Year, and Costpoint displays 2010 in Fiscal Year to be Updated, assuming that 2010 is the next fiscal year sequentially on the Manage Fiscal Years screen.

Select this check box to include amounts in adjustment periods.

Select this check box to display subtotals on the Update General Ledger Beginning Balances Report.

Select either All Balances or Changed Balances Only to indicate if you want the Update General Ledger Beginning Balances report to display all balances or only balances that have changed.

Select this check box if you want the update process to set the status of the fiscal year to Closed.

To close the fiscal year using the update process, you must close all periods for the selected fiscal year before you run the process.

You cannot enter data in closed fiscal years. Note, however, that you can change the status of a fiscal year from Closed back to Open on the Manage Fiscal Years screen, if necessary.

If you select Set Fiscal Year Status to Closed, select the closing rate type for the carry-forward of project indirect burden for the fiscal year from which you need to bring forward ending balances. The options are Target and Actual. (Note that you must always update the general ledger beginning balances using this process before you can update prior year history for projects in the Update Project Prior Year History screen.)

Costpoint stores target and actual indirect rates for each fiscal year in the Projects folder, and it stores indirect burden amounts project. When you run the Update Project Prior Year History process to create this history, Costpoint uses the closing rate type for the fiscal year. (Open fiscal years do not have a closing rate type assigned.)

If you do not select Set Fiscal Year Status to Closed, this field is not available.

Select the primary sort for the report from the drop-down list: Account or Organization.

This table holds detail information for each transaction posted to the general ledger. As an example, Costpoint stores each line from an AP voucher as an individual row in this table. Detail information appropriate to the posting source, such as the check number, invoice number, timesheet date, and so on, is retained in this table. Account/organization/project data and beginning balance information are not stored in this table. However, reference number detail data is stored in this table.

Costpoint stores summary information in this table when you post to the general ledger. Costpoint accumulates data from the Transaction Posting Detail table for each unique combination of account, organization, project, fiscal year, period, subperiod, journal type, and journal sequence number and saves that summary information in this table. Detail information, such as check number or purchase order number, is not stored in this table.

Costpoint stores beginning balance information in this table (Journal Code = BEG, Pd = 0, and Subpd = 0) when you enter beginning balances for your first fiscal year during initialization. After initialization, Costpoint updates the beginning balances in this table when you run the Update General Ledger Beginning Balances process.

This table also contains summary information but at a higher level than the Transaction Posting Summary table. When you post to the general ledger, Costpoint accumulates data from the Transaction Posting Detail table for each unique combination of account and organization and stores it in this table incrementally for each accounting period (for each fiscal year). Each additional posting for an account/organization combination changes the stored period total, regardless of the journal source.

If you use reference numbers during data entry, this table, which stores reference number data, is updated in the same manner as the Financial Statement Summary Account Balances table. When you post to the general ledger, Costpoint accumulates data from the Transaction Posting Detail table for each unique combination of account and reference number and stores it in this table incrementally for each accounting period (for each fiscal year). Each additional posting for account/reference number combination changes the stored period total, regardless of the journal source.

When you generate the Update General Ledger Beginning Balances report, the following occurs:

1. Costpoint summarizes the amounts (and hours) from the Transaction Posting Summary table for the fiscal year to be updated . Amounts are flagged in this table with Journal Code = BEG, Pd = 0, and Subpd = 0. This data provides the old balances from the fiscal year to be updated. (Note that there might not be prior balances for some or all accounts.)
2.  Costpoint creates worktables in which to store preliminary data.
3. Costpoint summarizes amounts for income and expense accounts for the selected fiscal year from the Financial Statement Summary Account Balances table. The summarization occurs at the balance sheet level specified for each organization (as specified in the Balance Sheet Level field of the Manage Organization Structures screen) for account types I, E, and N. The summarized amounts provide the amounts needed to adjust the retained earnings accounts. If charges were made to income, expense, and non-labor accounts for organizations above the balance sheet level, the retained earnings amount summary does not include these amounts. Hours are not summarized for I, E, and N account types.
4. Costpoint summarizes ending balances for the balance sheet accounts by account/organization/project for the selected fiscal year from the Transaction Posting Summary table. This summarization occurs for account types A, L, and S.
5. Costpoint adds the retained earnings amounts calculated in step 3 to the previously computed ending balances by organization, as applicable. (The retained earnings account is specified in the Account field in the Retained Earnings Info group box of the Configure General Ledger Settings screen.)
6. Costpoint generates the Update General Ledger Beginning Balances report from data in the worktables. The report displays previous balances, new balances, and changes. Special report pages for project/organization/account information and/or account/reference number information are included also.

When the update process runs, the following occurs:

1. For the selected fiscal year, Costpoint sets beginning balance amounts to zero in the Transaction Posting Summary table.
2. For the fiscal year to be updated, Costpoint creates new beginning balance records for the new hours and amounts (computed for the worktables) in the Transaction Posting Summary table.
3. For the fiscal year to be updated, Costpoint either creates new beginning balance records for the new hours and amounts OR updates existing beginning balance records in the Financial Statement Summary Account Balances table. This data is summarized by account and organization and is stored in the Beg Amt and Beg Hrs fields of this table.

If you use reference numbers for data entry, the following additional steps take place. Costpoint the following general steps before starting the update:

1. Costpoint summarizes the amounts (and hours) from the Reference Summary table for the fiscal year to be updated . Amounts are flagged in this table with Journal Code = BEG, Pd = 0, and Subpd = 0. This data provides the old balances from the fiscal year to be updated. (Note that there might not be prior balances for some or all accounts.)
2.  Costpoint creates worktables in which to store preliminary data.
3. Costpoint summarizes amounts for income and expense accounts for the selected fiscal year from the Reference Summary table. The summarization occurs at the transaction level for each account by reference number for account types I, E, and N. The summarized amounts provide the amounts needed to adjust the retained earnings accounts/reference number. Hours are not summarized for I, E, and N account types.
4. Costpoint summarizes ending balances for the balance sheet accounts by account/reference number for the selected fiscal year from the Reference Summary table. This summarization occurs for account types A, L, and S.
5. Costpoint adds the retained earnings amounts calculated in step 3 to the previously computed ending balances by account/reference number, as applicable. (The retained earnings account is specified in the Account field in the Retained Earnings Info group box of the Configure General Ledger Settings screen.)
6. Costpoint generates the Update General Ledger Beginning Balances report from data in the worktables. The report displays previous balances, new balances, and changes. Special report pages for account/reference number information are included also.

When the update process runs, Costpoint either creates new beginning balance records for the new hours and amounts or updates existing beginning balance records in the Reference Summary table. This data is summarized by account and reference number and is stored in the Beg Amt and Beg Hrs fields of this table.