Costpoint Online Help

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Contents of the Update Current Period Depreciation Amount Screen

Use the fields and options to configure the Update Current Period Depreciation Amount screen.

Selection Ranges

Asset/Item Numbers

Use the following fields to select the asset/item number(s) for which to set the current period depreciation amount to zero.

If you enter an asset number, you must also enter a corresponding item number.

Field Description
Option

Select a range option from the drop-down list. The available options are:

  • All
  • One
  • Range
  • From Beginning
  • To End
Start—Asset No/Item No

Enter, or click to select, the beginning asset/item number for the range option. If you select All or From Beginning in the Option field, these fields will be inactive.

End—Asset No/Item No

Enter, or click to select, the ending asset/item number for the range option. If you select All, One, or To End in the Option field, these fields will be inactive.

Options

FA Current Period Information

Field Description
Current Fiscal Year, Current Period, Current Subperiod

The fields in this group box are non-editable. The system automatically displays the current fiscal year, period, and subperiod from the Configure Posting Settings screen.

Include

Use the fields in this group box to select the books from which you wish to clear current period depreciation amounts and to choose whether to include assets for which the Auto Calc Flag is N.

Asset Books

Use this group box to select each book for which you wish to clear current period depreciation amounts.

Field Description
G/L Book

Select this check box to clear current period depreciation amounts and set the values to zero for Book 1, the General Ledger book.

Book 2 (or your label)

Select this check box to clear current period depreciation amounts and set the values to zero for this book.

If you have not established this book on the Configure Fixed Assets Settings screen, this check box and its label will be grayed out.

Book 3 to Book 10 (or your labels)

Please refer to the documentation for Book 2 (or your label).

Assets whose Auto Calc Flag = "N"

This check box is clear by default. If this check box is clear, the system will NOT clear current period depreciation amounts for any book in which the Auto Calculate (Depreciation) check box has not been selected.

The primary reason for leaving this check box clear as default is to enable the system to bypass Asset Master records in which the Auto Calculate (Depreciation) check box (in the G/L Book Info tab and Other Books Info subtask of the Manage Asset Master Information screen) is clear. In this circumstance, you can manually enter the desired current period depreciation amount to be used each period, which will NOT be overwritten by system depreciation calculations. The system automatically skips records in which the Auto Calculate flag is "N" during depreciation computations.

Warning: To avoid the deletion of manually entered current period depreciation for assets for which Auto Calculate is N, use caution when changing the default for this check box.
Execute

Click the Execute button to initiate the Update process. The system displays a message once the process is complete.