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Sub PO Line Subtask

Use this non-editable subtask of the Manage Purchase Order Vouchers screen to view subcontract purchase order status update information, including completion and stored material amounts, along with their retentions.

Subcontract purchase order lines can have one of two line types:

  • S: Service
  • M: Miscellaneous

These lines are limited to purchase order lines with monetary amounts. You cannot specify quantities, units of measure, or unit costs.

You can manually enter subcontract purchase order voucher lines on the Manage Purchase Order Vouchers screen, and they may or may not be associated with any update status (on the Update Subcontract Purchase Order Status screen). However, the vouchered amount will affect the Previously Vouchered Amount field for future eligible for voucher amount calculations on the Update Subcontract Purchase Order Status screen. You cannot delete a voucher based on an update status transaction if you enter a subsequent update status transaction.

Use the Create Subcontract Purchase Order Vouchers screen to create subcontract purchase order vouchers automatically if the Auto-Voucher field is Yes for the line on the Manage Purchase Orders screen in Purchasing.

See Subcontractors for related information.

Use this non-editable subtask whenever you need to view subcontract purchase order status update information.

Contents

Field Description
PO Line

This field displays the line number on the order.

Vchr Line Desc

This field displays the voucher line description for the subcontract purchase order line.

Line Status

This field displays the line status of the subcontract purchase order line. Possible values are:

  • C (Closed): Indicates that this line is closed and no further processing will occur.
  • O (Open): Indicates that this line is open and ready for receipts and invoices to be entered against it.
  • S (System Closed): Indicates that this line was closed by Costpoint, either fully received or fully vouchered, depending on the type of matching.
Due Date

This field displays the due date for the subcontract purchase order line.

Orig Due Date

This field displays the original due date, if applicable, for the subcontract purchase order line.

Desired Date

This field displays the desired due date for the subcontract purchase order line.

Trans Currency

This field displays the transaction currency code assigned to the subcontract purchase order line.

Item

This field displays the item ID.

Rev

This field displays the revision ID of the item.

Misc Type

This field displays the miscellaneous charge type of the item.

Amounts

Field Description
Completed Work Amt

This field displays the actual work completed (cumulative from inception to date) for the purchase order line.

Stored Materials Amt

This field displays the stored materials amount, which is the value of the materials (cumulative from inception to date) that have been supplied to a site for use on a subcontract purchase order line item job. This amount is also included during payment voucher calculations.

Completed Work Retention Amt

This field displays the completed work retention amount for the purchase order line, which is the actual value of completed work retention amount (cumulative from inception to date) that has been withheld from payment. This amount cannot be greater than the Completed Work Amt for the purchase order line.

Stored Materials Retention Amt

This field displays the stored materials retention amount, which is the actual value of stored materials retention amount (cumulative from inception to date) that has been withheld from payment. This amount cannot be greater than the Stored Materials Amt for the line.

Balance to Complete Amt

This field displays the remaining amount of the subcontract order against which service is yet to be received in terms of work completed or stored materials, including retention amounts. The value in this field is calculated as:  Subcontract Order Amt - Completed Work Amt - Stored Materials Amt.

Subcontract Order Amt

This field displays the current order amount of the subcontract purchase order line after all changes. The value in this field is originally entered as the Extended Cost amount for the purchase order line on the Enter Purchase Orders screen.

Requested Work Amount

This field displays the total amount of work that the vendor has stated as completed against the subcontract purchase order (from inception to date).

Previously Vouchered Amt

This field displays the value of Accounts Payable vouchers that have been created (cumulative from inception to date) against the subcontract purchase order line. These vouchers include those based on progress payment request updates (via the Create Subcontract PO Vouchers screen), along with those manually created vouchers that are not related to any progress payment request.

Eligible for Voucher Amt

This field displays the net amount for which additional Accounts Payable vouchers can be created. This value is equal to the amount still payable to the vendor, less retentions. This field is calculated as: (Completed Work Amt + Stored Materials Amt - Completed Work Retention Amt - Stored Materials Retention Amt - Previously Vouchered Amt).

This field does not allow negative numbers. If this amount is calculated to be a negative value, 0.00 displays.

Sales Tax/VAT Amt Payable

Costpoint calculates this amount as Eligible for Voucher Amt * Sales Tax/VAT Rate.

This field displays the amount of sales tax/VAT tax due based on the line's voucher amount that is eligible for payment for the particular update. Costpoint calculates this field if the line is taxable and the Sales Tax/VAT Code, Sales Tax/VAT Rate, and amount payable are populated.

The Sales Tax/VAT Code is based on the ship ID on the subcontract purchase order line.