This field displays the invoice control number, which is the unique identifier of the invoice.

This field displays the fiscal year in which this invoice will be posted.

This field displays the period in which this invoice will be posted.

This field displays the subperiod in which this invoice will be posted.

The transaction currency value of the PO invoice displays in this field.

If selected, this check box indicates that the PO invoice was automatically created by the Create Subcontractor Invoice Process from timesheet records.

These fields display the vendor ID, vendor name, and vendor location associated with the PO invoice.

This field displays the vendor payment terms for this invoice.

This field displays the PO number associated with this invoice.

This field displays the release number of the PO associated with this invoice.

If the purchase order associated with this invoice has had a change order, the latest change order number displays in this field.

This field displays the purchase order type.

This field displays the invoice number associated with this PO invoice.

This field displays the PO invoice date.

This field displays the sum of the invoice amounts, in transaction currency, from all the invoice lines.

This field displays the sum of the invoice amounts, in functional currency, from all the invoice lines.

This field displays the payment discount rate.

This field displays the date when the vendor discount will be applied.

This field displays the sum of the discount amounts from all the invoice lines.

This field displays the payment due date.

This field displays the sum of the amount due from all invoice lines.

This field displays the user ID of the person who created this invoice.

This field displays the date on which this invoice was created.

If digital signature does not apply to the invoice, this check box is enabled and you can select it to internally approve the invoice. After you have approved the invoice and saved the record, you will be able to clear this check box (withdraw the approval) only if the supplier has not yet approved the invoice.

If digital signature is applied to the invoice, this check box is disabled and the Sign drop-down list becomes available on the application toolbar. All options in this list are active if digital signature is on, the invoice is a digital signature document, and you are using a Fast ID Online (FIDO) device. You can select from the following options:

• Sign: Select this option to digitally sign the invoice. Once selected, Costpoint displays a disclosure agreement that you need to acknowledge. After you accepted the disclosure agreement, Costpoint asks you to confirm the displayed data. Upon confirmation, the system saves the invoice data with the digital signature, and the Approved check box will automatically be selected but still disabled.
• Verify: Select this option to view differences between what was last signed and what is on the screen. This option can be used only on invoices that were signed by either the internal approver or the supplier, but not both.
• Info: Select this option to view the last information that was digitally signed.
• Unsign: Select this option to withdraw approval of a previously signed invoice. The Approved check box becomes cleared when you select this option.

Select this check box to make this invoice approved by the supplier.

Enter the name of the person who approved the PO invoice for the supplier.

After the Approved check box is selected, this field automatically loads the current date and time.

Enter, or click to select, a default packing slip for any receipts associated with this invoice. This is the packing slip number that will be used for automatically creating receipt header and lines when an invoice for a three-way match purchase order line is approved.

Enter, or click to select, a default receipt ID for any receipts associated with this invoice. This is the receipt ID that will be used for automatically creating receipt header and lines when an invoice for a three-way match purchase order line is approved.

Enter, or click to select, a default material handler for any receipts associated with this invoice. This is the employee ID of the material handler that will be used for automatically creating receipt header and lines when an invoice for a three-way match purchase order line is approved.

This field displays the invoice line number, which is the Costpoint identifier for a line on the invoice. It is a sequential number assigned by Costpoint to track the line items of the PO invoice. You can have an unlimited number of lines on an invoice. Costpoint increments this field automatically. As you insert or delete lines from the invoice, line numbers renumber sequentially.

This field displays the purchase order line number associated with the invoice.

The item and item revision of the purchase order line display in these fields.

This field displays the miscellaneous charge type.

This field displays the item description from the work assignment charge line.

This field is visible only if the Use Part Data Security Controls check box is selected on the Configure Product Definition Settings screen, which indicates that the assembly part is subject to data security restrictions, as defined in the International Traffic in Arms Regulations or the Export Administration Regulations.

If enabled, this field displays one of the following values: Unrestricted, Restricted, and UNAUTHORIZED.

This field displays the line type of the purchase order line. The line type is based on the type of part that was ordered for this purchase order line. The Costpoint-defined types are:

• P: This indicates that the item invoiced is a part that exists on the Manage Parts screen.
• G: This indicates that the item invoiced is a good that exists on the Manage Goods screen.
• S: This indicates that the item invoiced is a service that exists on the Manage Services screen.
• M: This indicates that the item invoiced is a miscellaneous item. It is not a part, good, or service. The Item field is left blank and only a Description and a Misc Type display.

This field displays the work assignment for which this invoice line was created.

This field displays the work assignment charge line for which this invoice line was created.

The type of matching required for this invoice line displays in this field. The matching type was determined when the purchase order line was added, based on the type of item ordered. On the Configure Purchase Order Voucher Settings screen, each type of item (Goods, Services, Misc, or Parts) is assigned a match type:

• 2: This indicates that there will be two-way matching between the purchase order quantity and the invoice quantity.
• 3: This indicates that there will be three-way matching between the purchase order quantity, the accepted quantity, and the invoice quantity.

The match option required for this invoice line displays in this field. The match option was determined when the purchase order line was added, based on the type of item ordered. On the Configure Purchase Order Voucher Settings screen, each type of item (Goods, Services, Misc, or Parts) has been assigned a match option:

• INDIV (Individual): This indicates that the invoice quantities will be matched against individual receipt accepted quantities.
• TOTAL (Total): This indicates that the invoice quantities will be matched against the total purchase order line accepted quantity.

This match option applies only to the three-way match type. For the two-way match type, the match option is always TOTAL.

The inventory abbreviation displays if a purchase order line was entered for an inventory part and the purchase order line had an inventory abbreviation. This field defaults from the purchase order line.

This field displays the quantity of the item being invoiced.

This field displays the unit cost for the item being invoiced. This is the actual cost of one unit of the item. The rate from the work assignment defaults.

This field displays the extended amount for this invoice line.

If the Invoice Quantity is greater than zero, Costpoint calculates the invoice extended amount automatically. The calculation is Invoice Quantity times Invoice Unit Cost.

The amount of all line charges applied to this invoice line, through the Line Charges subtask, displays in this field. This amount does not include any sales or use tax applied to the charge type. Charge type examples include freight, tooling, and training. These costs become part of the total cost of this invoice line.

If selected, this check box indicates that this invoice line is taxable.

This field displays the type of tax calculated for this invoice line: Valid values are:

• None
• Sales: This indicates that the item is taxable and the vendor has charged sales tax on the invoice.

This field displays the tax code for this invoice line. The tax code determines the tax rate used to calculate all taxes for this invoice line.

This field displays the tax rate for the Tax Code.

Costpoint automatically calculates the sales tax or value-added tax (VAT) amount when the Taxability option is set to Sales.

The calculation of this amount is Invoice Ext Amount multiplied by Tax Rate.

The sales tax or VAT amount of all line charges applied to this invoice line, through the Line Charges subtask, displays in this field. These costs become part of the total cost of this invoice line.

This field indicates the percentage of value-added tax that is recoverable. This percentage is determined by the taxing authority for the selected tax code.

The amount of value-added tax that is recoverable displays in this field. Costpoint calculates this amount by multiplying the Line Charge > Sales/VAT Tax Amt by the Recovery Rate.

Costpoint automatically calculates the total before discount amount. The calculation follows: Invoice Ext Amount plus Sales/VAT Tax Amount plus Line Charge Cost Amount plus Line Charge Sales/VAT Tax Amount.

Costpoint automatically calculates the discount amount. The calculation follows: Total Before Discount Amt times the Percent field in the Discount group box.

Costpoint automatically calculates the total after discount amount. The calculation is Total Before Discount Amt less Discount Amount.

This field displays the Status from the purchase order line on the Manage Purchase Orders screen. Possible values are:

• C (Closed): This indicates that this line has been closed and no further processing will occur.
• O (Open): This indicates that this line is open and ready for receipts and invoices to be entered against it.
• S (System Closed): This indicates that this line has been closed by Costpoint, either fully received or fully vouchered, depending on the type of matching.

Costpoint calculates the quantity to pay not vouchered automatically. It is the unvouchered quantity for this purchase order line.

The calculation follows: Purchase order line Accepted Quantity plus purchase order line Rejected Quantity Pay minus purchase order line Vouchered Quantity indicated on the PO Voucher Lines subtask of the Approve Vouchers screen.

This field displays the Quantity for this purchase order line from the Manage Purchase Orders screen.

This field displays the unit of measure (U/M) for this purchase order line from the Manage Purchase Orders screen.

This field displays the Net Unit Cost for this purchase order line from the Manage Purchase Orders screen.

This field displays the Ext Cost Amount for this purchase order line from the Manage Purchase Orders screen.

Costpoint automatically calculates the amount to pay not vouchered. It is the unvouchered quantity for this purchase order line times the purchase order Unit Cost.

The calculation follows: (purchase order line Accepted Quantity plus purchase order line Rejected Quantity Pay minus purchase order line Vouchered Quantity) times purchase order line Net Unit Cost from the Manage Purchase Orders screen.

This check box reflects the setting for the Voucher Received from the Manage Purchase Orders screen for this purchase order line. When this option is selected, receiving can be performed against this purchase order line on the Receipts subtask. If this option is cleared, receiving will not be allowed on this subtask.

This field displays the total received quantity for this purchase order line.

This field displays the total received amount for this purchase order line.

This field displays the total accepted quantity for this purchase order line.

This field displays the total accepted amount for this purchase order line.

The following Rejected Quantity and Rejected Amount fields are calculated based on the Rejected Quantity for the purchase order line and the rejection order/payment disposition value from one of the following screens in Receiving:

• The Rej Order/Pmt Disposition field on the Manage Purchase Order Receipts screen
• The Order/Pmt Disposition field on the Manage Vendor Returns screen
• The Order/Pmt Disposition field on the Rejection Info subtask of the Manage Quality Control Inspections screen

This field displays the total rejected quantity to pay for this purchase order line. This quantity is added to the Accepted Quantity in the calculation for three-way matching.

This field displays the total rejected quantity to be replaced for this purchase order line.

This field displays the total rejected quantity to be credited for this purchase order line.

This field displays the total rejected amount to pay for this purchase order line. This amount is added to the Accepted Amount in the calculation for three-way matching. This field is calculated as Rejected Quantity – Pay * Order Unit Cost.

This field displays the total rejected amount to be replaced for this purchase order line. This field is calculated as Rejected Quantity – Replace * Order Unit Cost.

This field displays the total rejected amount to be credited for this purchase order line. This field is calculated as Rejected Quantity – Credit * Order Unit Cost.

This field displays the Desired Date from the Manage Purchase Orders screen for this purchase order line.

This field displays the Due Date from the Manage Purchase Orders screen for this purchase order line.

This field displays the Manufacturer Part from the Manage Purchase Orders screen for this purchase order line.

This field displays the Mfg Rev (manufacturer part revision) from the Manage Purchase Orders screen for this purchase order line.

This field displays the Vendor Part from the Manage Purchase Orders screen for this purchase order line.

This field displays the Vend Rev (vendor part revision) from the Manage Purchase Orders screen for this purchase order line.

This field displays notes related to the selected purchase order invoice line. (Any purchase order line notes entered on the Manage Purchase Orders screen display in this field.)

This field displays the vendor labor total hours.

This field displays vendor labor total amount.

This field displays the description of the work assignment charge line associated with the PO invoice line.

This field displays the description of the work assignment associated with the PO invoice line.

Costpoint automatically calculates the total sales tax or VAT amount. The calculation follows: Sales/VAT Tax Amount plus Line Charge Sales/VAT Tax Amount.

Costpoint automatically calculates the total amount. The calculation follows: Total After Discount Amount plus Total Sales/VAT Tax Amount plus Total Use/Reverse Tax Amt.