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Expense Transaction Details Subtask

Use this subtask of the Expense Report Details subtask to view and manage the expense charge type, project, organization, account, and charge risk associated with the transaction.

Except for Sales/VAT Tax Amount and VAT Recovery Amount, all the other fields on this subtask are not editable.

The New, Copy, and Delete functions are not allowed even though editing of tax amount fields is allowed. Costpoint displays a message when you click any of these buttons on this subtask and save the record.

Contents

Field Description
Sub Line

This field displays the sub line number.

Vendor Empl

This field displays the vendor employee ID.

Vendor Empl Name

This field displays the vendor employee name.

Expense Report ID

This field displays the expense report ID.

Correction Number

This field displays the correction number for the expense report.

Expense ID

This field displays the ID for this expense.

Expense Date

This field displays the date the expense was incurred.

Expense Type

This field displays the type of expense incurred.

Expense Description

This field displays the description of the expense type.

Table Window

Field Description
Expense Line Number

This field displays the line number associated with each expense detail row.

Charge Type

This field displays the charge type of the invoice, which can be any of the following:

  • UC: Under Ceiling
  • OC: Over Ceiling
  • T1: Tax 1
  • T2: Tax 2
Expense Amount

This field displays the expense amount associated with the expense line in terms of the transaction currency.

Transaction Currency

This field displays the currency associated with the expense amount.

Sales/VAT Tax Amount

This field displays the total sales tax/value-added tax (VAT) amount associated with the expense line in terms of the transaction currency.

You can edit this field.

Sales/VAT Tax Code

This field displays the sales tax/VAT code associated with the sales tax/VAT amount for the expense line.

Total Amount

This field displays the sum of the Expense Amount and Sales/VAT Tax Amount associated with the expense line for a particular sales tax/VAT code.

VAT Recovery Amount

This field displays the recoverable amount of the sales tax/VAT amount associated with the expense line for a particular sales tax/VAT code.

You can edit this field.

Comments

This field displays notes related to this record.

Project, Account, Organization, REF00001, REF00002

These fields display information associated with the invoice that was created via the Create Subcontractor Invoices application. These are not applicable for manually entered invoices.

Over Allowed Amount

If selected, this check box indicates that the expense amount is beyond the allowed limit.

Outside Period of Performance

If selected, this check box indicates that the charges are outside the period of performance of the work assignment.