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Contents of the Import Daily Exchange Rates Screen

Use the fields and options to configure the Import Daily Exchange Rates screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Options

Select

Field Description
File Location

Enter the location of the input file you are importing. There are two ways to do this:

  • In the File Location field, enter, or click to select, the alternate file location where the input file is located. Alternate file locations are set up in the Manage Alternate File Locations screen.
  • From the Global Menu, click Process > File Upload. On the File Upload Manager dialog box, click Browse and use the dialog box to select the file you are uploading. If you select the Overwrite? check box, Costpoint will overwrite any file of the same name that already exists in the Costpoint database. Click Upload when you are finished. If you use this method, leave the File Location field blank. For more information about the File Upload Manager, see the File Upload Manager topic in the Getting Started Guide.
File Name

Enter, or click to select, the name of the exchange rates input file that you previously saved.

Import File Type

Field Description
Text

Select this option if your exchange rate data input file is a text file.

CSV

Select this option if your exchange rate data input file is a comma-separated file.

Each record in the import file has three data elements:

  • Currency code
  • Rate from this currency to the currency entered in Currency From/To in the utility screen
  • Rate to this currency from the currency entered in Currency From/To in the utility screen

    Example: If you enter USD (U.S. Dollars) in Currency From/To, the import file might contain the following:

    Text format: GBP  1.64072   0.609487

    CSV format: "GBP", 1.64072, 0.609487

    where...

    1.64072 is the GBP-to-USD rate.

    0.609487 is the USD-to-GBP rate.

Rate Identification

Field Description
Rate Group

Enter, or click to select, the identifier for the exchange rate group for which you are loading rates.

Currency From/To

Enter, or click to select, the currency for which you are loading rates, or use lookup to select the currency. Currency pairings are saved on the Manage Exchange Rate Groups screen.

Note: If you do not set up the currency pairings on the Manage Exchange Rate Groups screen before you run this utility, you receive an error message and your rates are not uploaded.
Start Date

Enter, or click to select, the date that you want to start using the uploaded rates.

End Date

You can enter, or click to select, the last date on which the uploaded rates can be used. However, this field is optional. The most common practice is to leave this field blank so the rate is effective until you enter or upload another rate with a later start date. When you establish a rate with a later start date, Costpoint automatically switches to that rate.

Notes

You can enter a note of up to 254 characters for the uploaded rates.

Generate the Upload Daily Exchange Rates Report

To generate the Upload Daily Exchange Rates report, enter all of the upload information on the screen and click on the Costpoint toolbar.

Upload Daily Exchange Rates

To upload daily exchange rates, click on the Costpoint toolbar, and click Import Daily Exchange Rates on the menu.