Subcontractor Info Subtask

In Costpoint "subcontractor" does not refer to all workers who are independent contractors or temporary workers. Instead, in Costpoint a subcontractor is a worker who performs work for your company and who is obliged, as a vendor, to obtain and maintain certain types of insurance and/or bond status. In addition, some vendors need to prove that their work is free of any liens (legal claim) before payment is released.

Before you activate a vendor as a subcontractor, meet with your company's contract administrator or project manager to discuss the vendor's status for liens, insurance, and bonds. When this block is activated, Costpoint performs extra validations before payment can be released. These extra validations require processing time. Deltek recommends that you use this block only for those vendors that qualify as subcontractors.

Note: This subtask is not available if you selected the Payroll Vendor check box on the main screen.

To learn more about subcontractors, see Subcontractors.

Subcontractor Payment Control

Field	Description
Payment Control	If you select this check box, your vendor is identified as a subcontractor and all of his vouchers are subject to subcontractor validations. When performing these validations, Costpoint first checks to see if your subcontractor is subject to a lien. If no active liens are present, it then reviews insurance and bond coverage. Costpoint displays a warning and keeps payment on hold if you try to make payment when the subcontractor's insurance and/or bond is not in effect. Enter insurance and/or bond coverage information on the Insurance subtask or the Bonds subtask. Only vendors that have been designated subcontractors here can be entered on those screens. If the subcontractor has an active lien, payment is held, no matter what the insurance or bond status. Costpoint produces a warning and keeps payment on hold if you try to make payment when the subcontractor has a lien in effect.
Comparison Dates	From the drop-down list, select one of the following settings: Invoice: Select this setting if you want Costpoint to compare the invoice date of the vendor voucher with the effective dates for insurance and bonds. If a subcontractor is required to have, but is not covered by, an insurance policy or a bond on the invoice date, payment is held. Invoice Period of Performance: Select this setting if you want Costpoint to compare the invoice period of performance date with the effective dates for insurance and bonds. Invoice period of performance for a bond or insurance is represented as a range of dates entered on either the Insurance subtask or the Bonds subtask. If a subcontractor is required to have, but is not covered by, an insurance policy or a bond on the invoice period of performance date, payment will be held. Payment Selection: Select this setting if you need Costpoint to compare the payment selection date (Costpoint date on which payment selection is being performed) with the effective dates for insurance and bonds. If a subcontractor is not covered by an insurance policy or a bond on the payment selection date, payment is held.

Field

Description

Payment Control

If you select this check box, your vendor is identified as a subcontractor and all of his vouchers are subject to subcontractor validations. When performing these validations, Costpoint first checks to see if your subcontractor is subject to a lien. If no active liens are present, it then reviews insurance and bond coverage. Costpoint displays a warning and keeps payment on hold if you try to make payment when the subcontractor's insurance and/or bond is not in effect.

Enter insurance and/or bond coverage information on the Insurance subtask or the Bonds subtask. Only vendors that have been designated subcontractors here can be entered on those screens.

If the subcontractor has an active lien, payment is held, no matter what the insurance or bond status. Costpoint produces a warning and keeps payment on hold if you try to make payment when the subcontractor has a lien in effect.

Comparison Dates

From the drop-down list, select one of the following settings:

Invoice: Select this setting if you want Costpoint to compare the invoice date of the vendor voucher with the effective dates for insurance and bonds. If a subcontractor is required to have, but is not covered by, an insurance policy or a bond on the invoice date, payment is held.
Invoice Period of Performance: Select this setting if you want Costpoint to compare the invoice period of performance date with the effective dates for insurance and bonds. Invoice period of performance for a bond or insurance is represented as a range of dates entered on either the Insurance subtask or the Bonds subtask. If a subcontractor is required to have, but is not covered by, an insurance policy or a bond on the invoice period of performance date, payment will be held.
Payment Selection: Select this setting if you need Costpoint to compare the payment selection date (Costpoint date on which payment selection is being performed) with the effective dates for insurance and bonds. If a subcontractor is not covered by an insurance policy or a bond on the payment selection date, payment is held.

Subtasks

Subtask	Description
Insurance	Click this link to open the Insurance subtask.
Bonds	Click this link to open the Bonds subtask.
Liens	Click this link to open the Liens subtask.

Costpoint Online Help

Subcontractor Info Subtask

Subcontractor Payment Control

Subtasks