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Contents of the Create Preliminary Cash Forecasts Screen

Use the fields and options to configure the Create Preliminary Cash Forecasts screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the fields in this block to select a template code, frequency code, and balance sheet organization for the process.

Template Code

Field Description
Option

This displays One to indicate that you can enter only one template code.

Start

Enter, or click to select, the template code to use. The template codes that you established on the Manage Cash Forecast Templates screen display as the selection options. The template code can be used in conjunction with different frequency codes.

Template Description

This field displays the template code description that you established for the template code on the Manage Cash Forecast Templates screen.

Frequency Code

Field Description
Option

This displays One to indicate that you can enter only one frequency code.

Start

From the drop-down list, select a frequency code. Valid options are:

  • None
  • Daily
  • Weekly
  • Monthly
  • Quarterly

The frequency code can be used in conjunction with different template codes, which allows you to select from the drop-down list, rather than use .

Balance Sheet Organization

Use the fields in this row to choose the balance sheet organization selection parameters for the process.

Field Description
Option

From the drop-down list, select a type of range for the balance sheet organizations to use for the preliminary cash forecast. Valid options are:

  • All: Select this option to populate cash forecasts for all existing organizations with accounting activity for the screen selections. The Start and End fields are disabled for this option.
  • One: Select this option to include only one balance sheet organization in the process. Enter the balance sheet organization in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of balance sheet organizations on the report. Enter the beginning balance sheet organization in the Start field and enter the ending currency in the End field.
  • From Beginning: Select this option to include a range that starts from the beginning of all available balance sheet organizations and ends with the balance sheet organization that you enter in the End field. The Start field is disabled for this option.
  • From End: Select this option to include a range that starts with the balance sheet organization that you enter in the Start field and ends with the last balance sheet organization in the list of all balance sheet organizations. The End field is disabled for this option.
Start

If you selected One, Range, or To End in the Option field, enter, or click to select, the starting balance sheet organization to include for the preliminary cash forecast. If you selected All or From Beginning in the Option field, the Start field is unavailable.

End

If you selected Range or To End in the Option field, enter, or click to select, the ending balance sheet organization to include for the preliminary cash forecast. If you select All, One, or To End in the Currency field, the End field is unavailable.

Cash Forecast Ranges

Use the fields in this group box to enter default column headings and ending dates for the six columns of the preliminary cash forecast.

Field Description
Heading

For each column 1 through column 6, enter the default column heading for the printed cash forecast.

A cash forecast displays a maximum of six columns.

Start

This field displays automatically in combination with the frequency code and the first ending date.

End

For each column 1 through column 6, enter the first end date that is associated with the frequency code. This allows the application to calculate the data to be included in the columns.

Options

Use the check boxes in this group box to indicate whether or not to include purchase order commitments and/or clear adjustments that are associated with this forecast.

Field Description
Include Commitments

Select this check box to include commitments created by purchase order entry. As a result, purchases do not have a material cash impact before vouchers are created.

Clear Adjustments

Select this check box to clear all adjustments that are associated with this forecast. To reuse this cash forecast, the adjustments that are entered on the Manage Preliminary Cash Forecasts screen must be cleared by selecting this check box.