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Contents of the Create Expense Commitment Accruals Screen

Use the fields and options to configure the Create Expense Commitment Accruals screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Option

Accrue Commitments As of

Select an option in this group box to specify the method of accruing expense commitments.

Field Description
Subperiod Ending Date

Select this option to specify an ending fiscal year, period, and subperiod to accrue expense commitments. All expense commitments assigned a fiscal year, period, and subperiod earlier than or the same as this date, are included in this process. All commitments with a status of Outstanding as of this fiscal year, period, and subperiod are selected for accrual. Also, commitments that were relieved after the specified subperiod but were outstanding as of the subperiod of the accrual are included. This selection is the screen default.

Current Date

Select this option to accrue expense commitments on a real-time basis. This means that Costpoint selects all expense commitments outstanding as of the current date. Only commitments with a status of Outstanding are selected.

Continue validation if offsetting Org is inactive

Select this check box to continue processing if the offsetting organization is inactive.

Selection

Field Description
Range

This field always displays One.

Fiscal Year

Enter, or click to select, the fiscal year in which you need to accrue the expense commitment.

Period

Enter, or click to select, the period in which you need to accrue the expense commitment.

Subperiod

Enter, or click to select, the subperiod in which you need to accrue the expense commitment.

Create Expense Commitment Accruals

Click to create reversing journal entries that accrue expense commitments to the General Ledger.