Enter, or click to select, a customer account to view.

Enter, or click to select, a customer name to view.

Enter, or click to select, a project to view.

Select this check box to include finance charges on your outstanding invoices.

Select the All option to display all outstanding invoices.

Select the At Least option and enter up to four digits representing the minimum number of days outstanding for your inquiry. Only invoices with a Days Outstanding field equal to or greater than the number that you enter are displayed. The Days Outstanding field is calculated by subtracting the due date from the system date.

This non-editable field displays the average number of days that the selected customer invoices are overdue.

This field displays the total for all invoice amounts shown.

This field displays the total for all discount taken amounts shown.

This field displays the total for all amounts received shown.

This field displays the adjustment amount to be written off. The adjustment amount cannot be greater than the Balance Due amount.

This field displays the total for all balance due amounts shown.

If the rate information changes, use this button to recalculate the header and line amounts using the new rate information.

If the invoice information changes, use this button to update the header total amounts using the new invoice information.

If you leave this field blank, the invoice number will be system-created.

The invoice number (up to 15 characters) is a unique number that is used to identify individual billings. If you plan to initialize invoice detail, then you must initialize this field as part of the project accounts receivable history initialization. For records posted by the system, this field is used to identify the receivable amounts for projects.

There are two special invoice numbers created by the cash receipts program. These are the INT and UNK invoice numbers. The system uses the customer's account number for the first part of the invoice number and end it with INT. The INT invoice represents the amount of finance charges accrued and paid by the customer. The system uses the UNK plus a unique number to create a UNK invoice. The UNK invoice represents cash received from a specific customer that has not been distributed to existing invoices.

This field displays the abbreviation of the transaction currency. The currency names are maintained on the Manage Currencies screen in Costpoint Multicurrency.

Enter the total amount of the receivable.

Enter the amount of cash received for this invoice.

The system calculates the balance due by adding the Amount Received and the Discount Taken fields and subtracting the sum from the Invoice Amount field.

This field displays the finance charge that was calculated for this invoice.

This field displays the finance charge that was received for this invoice.

This field displays the net amount due. The system calculates this value by adding the invoice Balance Due to the Finance Charges Computed and subtracting any Charges Received.

If you are initializing, then enter, or click to select, the project number to which this invoice was posted.

Otherwise, the project displayed is the project to which the invoice was posted.

Enter, or click to select, the account to which this invoice was posted. The system validates that this is an account reserved for billed accounts receivable.

Enter, or click to select, the organization for this invoice.

For posted records, this field displays the original date for which the invoice was calculated. The system uses the Due Date rather than the Invoice Date to calculate days outstanding. For initialized records, enter, or click to select, the date that the invoice was prepared.

For line items that are invoices, the system calculates this field when you post the billing, based on the terms of the project. For records being initialized, enter, or click to select, the anticipated due date. This field is used to age accounts receivable. For line items that are cash receipts, there is no due date requirement.

Enter the customer PO number, if applicable.

Enter the original discount offered to the project for the invoice shown.

Enter the project bill number of the invoice, if applicable.

Enter, or click to select, the customer account to which this invoice was posted.

Enter the address code that was used for this invoice.

Enter, or click to select, the reference number 1 to which this invoice was posted.

Enter the applicable sales order, if an invoice is generated from a sales order.

Enter, or click to select, the reference number 2 to which this invoice was posted.

This field displays the rate group code that is used for this customer's transactions. Rate groups identify the source of exchange rate data.

This field displays the customer name.

Enter the discount taken by the client in payment of this invoice.

This field displays the adjustment amount to be written off. The adjustment amount cannot be greater than the Balance Due amount.

This field displays the last date a cash receipt was recorded for this invoice. It is updated when cash receipts are posted.

This field is used by all types of invoices and is updated when you post. The possible values are:

• S: This value displays if the invoice is a Standard Bill, Project Product Bill, or Manual Bill.
• P: This value displays if the invoice is a Progress Payment bill.
• D: This value displays if the invoice is a Delivery bill.

  It is imperative that projects using Progress Payment bills be initialized with the correct invoice types. The calculation process for both Progress Payment bills and Delivery invoices rely on these values. For more information on progress payment bills, please see related topic in Billing, Progress Payment Bills.

This field is used by delivery invoices for projects that bill using progress payments. It is updated when you post delivery invoices from the Manage Project Product Bills screen in Costpoint Billing or post DD250 invoices from Costpoint Sales Order Entry. This field contains the full amount of the shipped finished good.

This field is used by delivery invoices for projects that bill using progress payments. It is updated when you post delivery invoices from the Manage Project Product Bills screen in Costpoint Billing or post DD250 invoices from Costpoint Sales Order Entry. This field represents the total calculated amount of progress payments liquidated against the delivery invoice. Liquidation amounts are progress payments that have been paid by the customer. They reduce the delivery amount to arrive at the net invoice amount. If the invoice is not blank or S (Standard), this amount can be changed as long as the amount is also changed in the Invoice Detail subtask.

This field is used by delivery invoices for projects that bill using progress payments. The value initialized in this field should always represent the liquidation taken when the cash is received. It should differ from the Liquidation Amount only when the payment of an invoice has been adjusted to reflect a different liquidation amount than invoiced. If the invoice is not blank or S (Standard), you can change this amount as long as you also change the amount in the Invoice Detail subtask.

This field is used by delivery invoices for projects that bill using progress payments. It is updated when you post delivery invoices from the Manage Project Product Bills screen in Costpoint Billing or post DD250 invoices from Costpoint Sales Order Entry. This field displays the account that was used to record the liquidation.

This field is used by progress payment invoices. It is updated when progress payment bills are posted. This field displays the account that was used to record the unliquidated amount.

If the balance due is greater than zero, the system calculates the value in this column by subtracting the Due Date field from the current (today's) date. If the Balance Due field is less than or equal to zero, the Days Outstanding field is set to zero. Please note that only invoices that have a Balance Due field not equal to zero are shown on this screen.

This field displays the total amount of the receivable in your company's functional currency.

This field displays the original discount offered to the project/customer for the invoice, shown in your company's functional currency.

This field displays, in your company's functional currency, the amount of cash received for this invoice.

This field displays, in your company's functional currency, the finance charge that was calculated for this invoice.

This field displays, in your company's functional currency, the discount taken by the client in payment of this invoice.

This field displays, in your company's functional currency, the adjustment amount to be written off. The adjustment amount cannot be greater than the FuncBalance Due amount.

The system calculates this column by subtracting the sum of the Func Amt Rcvd plus the Func Disc Taken from the Func Invc Amt.

This field displays, in your company's functional currency, the finance charge received for this transaction.

This field displays the sum of any realized gains on currency exchange from the invoice detail. Gains are displayed as a positive number, even though they were posted to the G/L as a credit when the cash receipt was posted. This field is not editable.

This field displays the sum of any realized losses on currency exchange from the invoice detail. Losses are displayed as a negative number, even though they were posted to the G/L as a debit when the cash receipt was posted. This field is not editable.

This field displays the net amount due in functional currency, including any posted realized gain/loss and any finance charges. This value is calculated by adding or subtracting any realized gain or loss (respectively), and by adding any finance charge to the Func Balance Due.

Select this check box to maintain current exchange rate information (today's exchange rate between the billing and the functional currencies). If this check box is clear, the system will maintain historical exchange rate information (the rate between the billing and functional currencies that existed at the time the bill was created).

When you select and then clear this check box, both the current exchange rate information and historical exchange rate information are maintained.