Use this screen to delete accounts payable or purchase order vouchers.

When you purge vouchers, Costpoint deletes data from the source tables.

To purge those vouchers that were on a check or Electronic Funds Transfer (EFT), you must select the Purge Checks check box on this screen. You cannot purge some selected vouchers. For example, you cannot purge purchase order vouchers unless they were archived via the Archive Purchase Orders screen.

To prevent the accidental deletion of data, Deltek recommends that you restrict user access to this screen. If an error occurs during this purge, the same user must restart and resume the purge after the crash.

Typically you run this process to clear out unneeded history and free up database space. Deltek recommends that you include only closed periods when you purge vouchers. If you select an open period for purging, Costpoint displays an error message that gives you the opportunity to cancel or continue with the purge process.

Following your company procedures, you should first identify which fiscal year and periods should be included in the selection parameters. Costpoint then purges all vouchers within the fiscal year selected and the previous fiscal years.

Before you purge vouchers:

• Verify that you do not need to retain this data in Costpoint for future audits.
• Archive the voucher data.

Run this report when all other users are out of the Manage Accounts Payable Vouchers and Manage Purchase Order Vouchers screens.