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Update FY, PD, and SUBPD for Manual Disposals

Use this toolkit to ensure data compatibility between Costpoint versions.

Specific reports, such as the Print Schedule of Asset Activity Report and the Print Schedule of Accumulated Depr Activity Report, may not include the correct data if the disposal Fiscal Year (FY), period (Pd), and subperiod (Subpd) data are missing. In previous Costpoint versions, you were not required to enter disposal FY, period, and subperiod data while manually entering disposal data in Asset Master records.

Beginning with version 5.0 of Costpoint, you must enter disposal FY, period, and subperiod data before you can save manual disposal data entered in Asset Master records.

When you run this toolkit, the system inserts disposal FY, period, and subperiod data into Asset master records for manual disposals made in previous Costpoint versions wherever this data is missing. The system inserts disposal FY, period, and subperiod data that correspond with the disposal date from the Asset Master record, if it is available.

If the disposal date is missing, no FY, period, and subperiod data will be inserted. If the disposal date falls before the earliest FY/period available from the Manage Fixed Assets Fiscal Years and Manage Fixed Assets Accounting Periods screens, the system will insert the earliest FY and period data, with an automatic subperiod of 0.

After running the toolkit, you can edit the disposal FY, period, and subperiod data if needed.

Although there are no system rules regarding when you should run this toolkit, we recommend that you execute this process before you run specific reports, such as the Print Schedule of Asset Activity Report and the Print Schedule of Accumulated Depr Activity Report.