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Contents of the Create Recurring Accounts Payable Vouchers Screen

Use the fields and options to configure the Create Recurring Accounts Payable Vouchers screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Recurring Voucher Code

Field Description
Option

This non-editable field displays One.

Start

Enter, or click to select, a recurring voucher code in this required field. All vouchers with this code will be created if the specified period exists for the code.

Starting Voucher No

Field Description
Option

This non-editable field displays One.

Start

Enter a starting voucher number or let Costpoint assign one for you. Costpoint uses this number for the recurring vouchers that it creates. If you do not specify a number, Costpoint uses the Last System Voucher Number from the Configure Accounts Payable Voucher Settings screen.

Fiscal Year

Field Description
Option

This non-editable field displays One.

Start

Enter the fiscal year of the template voucher to be used. Use the Print Voucher Edit Report screen to view which year the template vouchers are recorded.

Template Voucher No

Field Description
Option

Use this drop-down list to select the range of template voucher numbers to be included. Valid options are:

  • All: Select this option to include all available template voucher numbers. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one template voucher and then enter that template voucher number in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of template voucher numbers. Enter the beginning template voucher number for the range in the Start field and enter the ending template voucher number of the range in the End field.
  • From Beginning: Select this option to include a range of template voucher numbers that begins with the first of all the available template voucher numbers and ends with the template voucher number that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of template voucher numbers that begins with the specific template voucher number that you enter in the Start field and ends with the last of all the available template voucher numbers. The End field is disabled for this option.
Start

Enter, or click to select, the starting template voucher number for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending template voucher number for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Entry User ID

Field Description
Option

Use this drop-down list to select the range of user IDs to be included. Valid options are:

  • All: Select this option to include all available user IDs. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field.
  • From Beginning: Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of user IDs that begins with the specific user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start

Enter, or click to select, the starting user ID for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending user ID for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Destination Subperiods

Field Description
Option

Select the range of subperiods for which recurring vouchers should be created. Valid options are:

  • All: Select this option to include all available subperiods. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one subperiod and then enter that subperiod in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of subperiods. Enter the beginning subperiod for the range in the Start field and enter the ending subperiod of the range in the End field.
  • From Beginning: Select this option to include a range of subperiods that begins with the first of all the available subperiods and ends with the subperiod that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of subperiods that begins with the specific subperiod that you enter in the Start field and ends with the last of all the available subperiods. The End field is disabled for this option.
Start Fiscal Year

Enter the fiscal year in which the recurring vouchers should be created. If you select All or From Beginning in the Option field, this field is inactive.

Start Period

Enter the starting period in which the recurring vouchers should be created. If you select All or From Beginning in the Option field, this field is inactive.

Start Subperiod

Enter the starting subperiod in which the recurring vouchers should be created. If you select All or From Beginning in the Option field, this field is inactive.

End Subperiod

Enter the ending subperiod in which the recurring vouchers should be created. If you select All, One, or To End in the Option field, this field is inactive.

Voucher Info

Field Description
Option

This non-editable field displays One.

Invoice No

Enter the optional invoice number to be used on the recurring vouchers that Costpoint creates. If you leave this field blank, Costpoint uses the template voucher data.

Invoice Date

Enter the optional invoice date to be used on the recurring vouchers that Costpoint creates. If you do not enter a date, Costpoint uses the template voucher data.

Due Date

Enter the optional due date to be used on the recurring vouchers that Costpoint creates. If you do not enter a date, Costpoint uses the template voucher data.

Process Create Recurring A/P Vouchers

Click this option on the Action menu to create recurring vouchers in accordance with the options specified.