After you use Query to select a taxable entity, the taxable entity ID and name display in these non-editable fields. Use the Configure Company Information screen to correct the taxable entity ID and/or name, if necessary.

This displays the name of the taxable entity.

This non-editable field displays the calendar year you selected via Query. All 1099 information created for this taxable entity and calendar year display in the table window.

This field displays the taxable entity's tax ID. Use the Configure Company Information screen to correct a wrong or missing tax ID, if necessary.

This non-editable field displays the total amount of all 1099s that your company issued to all its vendors. This field displays the year-to-date total of all payments made to all your company's vendors, regardless whether the payments were identified as taxable or not.

This non-editable field displays the total currency amounts that were identified as taxable when paid to the vendors. Only payments previously identified as taxable display in this field; these amounts can differ from the Total 1099 Amount field. After you save this screen, the Total Taxable Amount field reflects each new line added to this screen.

This field displays the pay vendor's ID. You can edit this field only on new lines. On a new line, enter, or click to select, a vendor ID.

If you use lookup in this field to select a pay vendor ID, your choices are limited to those that were flagged for 1099 creation in the 1099s group box on the Header tab of the Manage Vendor screen. To keep this lookup accurate, change old vendor statuses individually via the 1099s subtask.

Before saving, Costpoint checks new lines to validate that the pay vendor and cash organization combination has not been duplicated in the 1099 information for this taxable entity and calendar year. If the pay vendor and cash organization combination already exists in the 1099 table, you cannot save.

This field displays the organization from which the vendor was paid. You can edit this field only on new lines. On a new line, enter, or click to select a cash organization.

After you add a pay vendor to a new line and tab out of the field, Costpoint fills in this field with the pay vendor's default cash organization. (This organization is linked to the default cash account specified on the Defaults tab of the Manage Vendor screen.) If you want to use a different cash organization, enter the organization number or use Lookup to select an organization from a list of cash account/organizations.

Costpoint performs two validations on this field.

• When you tab out of the field on a new line, Costpoint checks that the organization is linked to a cash account set up on the Manage Cash Accounts screen.
• When you save, Costpoint checks new lines to validate that the pay vendor and cash organization combination has not been duplicated in the 1099 information for this taxable entity and calendar year. If the pay vendor and cash organization combination already exists in the 1099 table, you cannot save.

This field displays the 1099 type. Click to select a different 1099 type. Each pay vendor must have only one 1099 type.

This field displays the name of the company that prints on the 1099.

This non-editable field displays the pay vendor's name. Use the Manage Vendor screen to change the pay vendor's name, if necessary, and then recreate 1099 information using the Create 1099 Information screen.

This field displays the pay vendor's tax ID depending on the suppression settings on the Manage Users screen.

If you are adding a new line for a vendor without a tax ID, you can enter the tax ID here. Changes you make to the pay vendor's tax ID in this screen, however, update only the 1099 table. A missing or incorrect tax ID will not be corrected on the Manage Vendors screen.

The address code designates which of the vendor's addresses to use on the 1099. The Print/Create 1099s and Magnetic Media screen then prints only the first line of this address (Address Line 1 from the Manage Vendors screen) on the 1099 form. The city, state/province, and postal code also print.

• If there was a default payment address specified on the Manage Vendor screen, the default automatically populates this field.
• If none of the vendor's addresses have been designated as a default, the first payment address in the table defaults into this field. (Addresses are listed in alphabetical order by code on the Manage Vendors screen.)

To change the address code on new or existing lines, enter, or click to select, a valid address code. You must have already set up address codes for use with the vendor on the Manage Vendors screen, or you cannot save. You cannot save if you enter a different address code for the same pay vendor.

Select this check box to print the address on the 1099 form.

Costpoint uses the Country field in the vendor's address from the Manage Vendors screen to determine whether the address is foreign or domestic. One of the following settings displays in this field:

• F: The address code represents a foreign address
• D: The address code represents a domestic address
• N: Indicates that you did not enter an address for the vendor, even if you entered an address code. Because the magnetic media file stores foreign/domestic address information, you should enter the vendor's address on the Manage Vendors screen.

The amount of 1099 income associated with this pay vendor and cash organization combination displays in this editable field. Although you can edit this amount, there must always be a value greater than zero in this field. If there is no amount, you should delete the line. Costpoint updates the amount in the 1099 table with any changes you make.

Use the Check Detail subtask to view payment information for each pay vendor by cash organization that will help you reconcile discrepancies in 1099 income. To view this information, highlight the line you want to see detailed and click the Check Detail button.

Use this optional field to record any notes about the edits you made. This field is editable on both existing and new lines.

This non-editable field displays the user ID of the person who created or entered this information. If this is a new line, your user ID displays here.

This non-editable field displays the date the information was created or entered. If this is a new line, today's date displays here.