Costpoint Online Help

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Currencies Subtask

Use this subtask of the Manage Vendors screen to set up defaults, by vendor, for use in Multicurrency.

Use this subtask only for those vendors that do not fully participate in your functional currency. Either they send you bills in a currency that is different from your functional currency or they expect payment from you in a different currency. You can update this information at any time.

  • After you post an Accounts Payable voucher, you cannot edit the transaction currency for that voucher.
  • After you post a check or EFT payment, you cannot edit the pay currency for that voucher payment.

Default Currencies

Field Description
Rate Group

Enter, or click to select, the rate group code to be used for this vendor's transactions. These rate groups identify the source of exchange rate data. Create and maintain the rate group codes on the Manage Exchange Rate Groups screen. The field on the right displays the rate group name.

Transaction

Enter, or click to select, one of the currency codes that appear in the Transaction Currencies table. This currency serves as the default for the Accounts Payable voucher for this vendor's transactions. If you select no default transaction currency for this vendor, the default for this vendor's transactions comes from the Configure Multicurrency Settings screen. The field on the right displays the currency name for the transaction currency.

Pay

Enter, or click to select, one of the currency codes that appears in the Pay Currencies table. This currency serves as the default for check preparation functions for this vendor's transactions. If you selected no default pay currency for this vendor, the default for this vendor's transactions comes from the Configure Multicurrency Settings screen. The field on the right displays the currency name for the payment currency.

Limit Transaction Currencies

Select this check box to allow only currencies listed in the table to be the transaction currency. This is the currency in which you receive your invoice. Deltek recommends that this check box remain selected. If you select this check box, you must enter one of the currencies you selected in the Transaction Currencies table in the Transaction field of the Default Currencies group box.

Limit Pay Currencies

Select this check box to allow only currencies listed in the table to be the pay currency. It is in this currency, rather than your functional currency, that you pay your invoice. Deltek recommends that this check box remain selected. If you select this check box, you must enter one of the currencies you selected in the Pay Currencies table in the Pay field of the Default Currencies group box.

Transaction Currencies

Field Description
Transaction Currency Code

If you select the Limit Transaction Currencies check box, this table lists the transaction currencies available for use by this vendor.

Enter, or click to select, the currency code for the currencies that are available for entry on an Accounts Payable voucher for this vendor.

Transaction Currency Name

The formal name of the selected Trans Curr Code displays in this column. You maintain the formal currency names on the Manage Currencies screen.

Pay Currencies

Field Description
Pay Currency Code

If you selected the Limit Pay Currencies check box, this table lists the transaction currencies available for use by this vendor. Enter, or click to select, the currency code for the currencies that can be paid to this vendor.

Pay Currency Name

The formal name of the selected pay currency code displays in this column. You maintain the currency names on the Manage Currencies screen.