Receipts Subtask
Use this subtask of the Manage Subcontractor Invoices screen to match invoice quantities to existing receipts when the Match Type is 3 and the Match Option is set to INDIV.
- If you enter a packing slip or receipt in the Default Receiving Info group box on the Header Info tab of the main screen, Costpoint attempts to match all invoice quantities against that packing slip. Any quantities remaining that cannot be matched trigger a warning message.
- If there is no default packing slip or receipt, Costpoint attempts to match invoice quantities against receipts based upon receipt date. The earliest receipts are matched first, until they have been completely matched.
In insert mode (when you add a new subcontractor invoice), all receipts against the purchase order display. Costpoint matches against receipts in ascending date order, until the invoice quantity is fully matched, or there are no more receipts. If there is a default packing slip or receipt, that receipt is matched first, and then in ascending date order for all other receipts.
You can use the default packing slip and receipt to add the appropriate receive purchase order if they have not already been used.
Table Window
If the purchase order line has been auto-received on the Manage Purchase Order Receipts screen, this table window displays the receipt line information based on the settings in the Default Receiving Info group box on the Header Info tab of the main screen. Otherwise, you can add new receipt match lines.
| Field | Description |
|---|---|
| Receipt |
This field displays the PO Receipt ID from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, enter, or click
|
| Receipt Line |
Enter, or click
|
| Receipt Match Qty |
If the Match Option of the purchase order line for this subcontractor invoice line is INDIV, enter the quantity of this invoice to match against this receipt. If the Match Type is 3 and the Match Option is INDIV, Costpoint matches against receipts in ascending date order, until the Invoice Quantity is fully matched or there are no more receipts.
|
| Warehouse |
This field displays the Warehouse from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, enter, or click
|
| Packing Slip |
This field displays the Packing Slip No from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, enter the packing slip to use when adding this receipt line to Receive Purchase Order. This is a required field when adding new receipts if you selected the Require Packing Slip check box on the Configure Receiving Settings screen in Receiving. |
| Received Date |
This field displays the transaction Date from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, you can edit this field. The invoice date defaults but you can change it. This is a required field when adding new receipts. |
| Received Quantity |
This field displays the Received Qty (PO U/M) from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, you can edit this field. Enter the quantity received against this receipt ID. This field must be greater than zero when adding new receipts. |
| Accepted Quantity |
This field displays the Accepted Qty (PO U/M) from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, you can edit this field. Enter the quantity accepted against this receipt ID. |
| Rejected Quantity |
This field displays the Rejected Qty (PO U/M) from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, you can edit this field. Enter the quantity rejected against this receipt ID. |
| Rejection Reason |
This field displays the
Rejection Reason from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, you can edit this field. Enter, or click
|
| Rejection Disposition |
This field displays the
Rejection Disposition from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, you can edit this field. Enter, or click
|
| Rej Order/Pmt Disposition |
This field displays the
Rej Order/ Pmt Disposition from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, you can edit this field. Enter, or click
|
| Rejected Quantity - Pay |
If the Rej Order/ Pmt Disposition from the Manage Purchase Order Receipts screen and/or the Order/ Pmt Disposition from the Rejection Info subtask of the Manage Quality Control Inspections screen is Pay, that portion of the Rejected Quantity (PO U/M) displays here and cannot be edited. |
| Rejected Quantity - Replace |
If the Rej Order/ Pmt Disposition from the Manage Purchase Order Receipts screen and/or the Order/ Pmt Disposition from the Rejection Info subtask of the Manage Quality Control Inspections screen is Repair/Replace, that portion of the Rejected Qty (PO U/M) displays here and cannot be edited. |
| Rejected Quantity - Credit |
If the Rej Order/ Pmt Disposition from the Manage Purchase Order Receipts screen and/or the Order/ Pmt Disposition from the Rejection Info subtask of the Manage Quality Control Inspections screen is Credit Due, that portion of the Rejected Qty (PO U/M) displays here and cannot be edited. |
| Previously Vouchered Qty |
This field displays the quantity previously invoiced for this receipt line. This is the quantity matched against this receipt line across all subcontractor invoices, including this one. |
| Desired Date |
This field displays the Desired Date from the purchase order line. |
| Due Date |
This field displays the Due Date from the purchase order line. |
| Material Handler |
This field displays the Material Handler from the Manage Purchase Order Receipts screen. If you are adding a new receipt line, you can edit this field. Enter, or click
|
| Load Receipts |
Click this button to load receipt lines associated with the purchase order line. |
to select, the purchase order receipt ID to use when adding this receipt line to the Receive Purchase Order screen. If auto-numbering is being used, Costpoint can assign an ID.