Select the existing system identifier for your company.

Enter the full company name associated with the identifier in Company.

Select this check box to require account-organization linking when setting up new accounts and organizations. We strongly recommend that you select this check box. If you do, Costpoint requires you to link accounts to organizations and organizations to accounts before you can charge transactions to them.

If you do not select this check box:

• When you add a new account, Costpoint automatically links it with all organizations.
• When you add a new organization, Costpoint automatically links it with all accounts.

Although clearing this check box can save some time during account setup, Deltek does not recommend this unless you intend to set up only one or a few organizations as valid for all accounts. By automatically setting up all possible account/organization combinations, you lose the benefit of exercising control over valid account/organization charge combinations during data entry. In addition, you create an extremely large account/organization table and that, in turn increases overall database size, requires more storage space, and makes lookups, validations, and other system processes more cumbersome and time-consuming. The time you initially invest in creating only necessary account/organization combinations ultimately saves much more time for your company through the processing benefits of a smaller account/organization table.

Select this check box to update the user ID and date associated with a journal entry when a user edits that journal entry. Clear this check box to keep the original entry user ID and date in the journal entry record when a user edits it. This check box is cleared by default.

Normally, you can enter only balanced journal entries and the positive amounts (debits) must equal the negative amounts (credits). If unusual circumstances sometimes require a non-balancing journal entry, you can specify a password in this field that enables you to bypass this requirement and have Costpoint accept a journal entry that does not balance. If you set up this password, Costpoint requires you to enter it when you save a non-balancing journal entry on the Manage Journal Entries screen.

The password can have up to six alphanumeric characters. Note that it is case-sensitive. For example, if it contains a mix of upper- and lower-case letters, you must enter them that way when you use the password.

Select this check box to post labor distribution to the general ledger at the summary level only, without timesheet detail. Deltek recommends that you clear this check box. If you clear this check box, the general ledger detail provides full timesheet posting information. If you select this check box, you must generate additional reports, such as the Timesheet Edit Report and the Labor Distribution Journal, to obtain a complete audit trail for timesheet postings. In addition, if you select this check box, Costpoint omits from the general ledger the detailed labor information you need to run the Update Open Billing Detail Records screen.

Select this check box to require that the fiscal year, period, and subperiod for which you originally entered an accounting transaction is open before posting the transaction to it. Clear this check box to post a transaction to the entry fiscal year/period/subperiod regardless of whether it is open or closed.

When you enter a transaction, Costpoint validates that the fiscal year/period/subperiod for which you enter it is open. When you subsequently post the transaction, Costpoint posts the transaction to the same fiscal year/period/subperiod, whether it is open or closed, if you clear this check box. If you select this check box, it posts the transaction to the entry fiscal year/period/subperiod only if it is open. If it is closed, the transaction is not posted. To post these unposted transactions to an open fiscal year/period/subperiod, first use the Defer Unposted Transactions utility and then use the Post Journal Entries screen.

Enter the number of accounting periods to keep open when you close an accounting period. When you close an accounting period, Costpoint checks this field to determine how many, if any, additional accounting periods to open at that time.

If you select this check box, you can use the Manage Journal Entries, Post Journal Entries, and Import Journal Entries screens to enter reversing journal entries for future periods without having to open the period.

Enter, or click to select, the account to which to post the net profit or loss when carrying forward balances during fiscal year closing. If you have not yet done so, complete the remainder of this screen, leaving this field blank. Next, set up the net profit/loss account on the Manage Accounts screen, and then return to this screen to enter the account in this field.

Enter, or click to select, the primary balance sheet line that displays the current year's total profit or loss.

If you have not yet done so, complete the remainder of this screen, leaving this field blank. Next, set up the company's primary balance sheet and link income statement accounts to the current year total profit/loss line on the Manage Financial Statement Mappings screen. Then return to this screen to select the balance sheet line from this drop-down list.

This field displays the three-letter International Standards Organization (ISO) code for the functional currency used throughout Costpoint for this company. You specify the functional currency when you create the company. To avoid altering your company's reports, do not change this setting after you post transactions to the general ledger for organizations belonging to this company.

Select this option to display other comprehensive income (OCI) on the primary income statement. If you select this option, other comprehensive income displays at the bottom of the income statement, after net income.

Select this option to display other comprehensive income on a separate Statement of Comprehensive Income (CI). The separate Statement of Comprehensive Income lists net income first, followed by various elements of Other Comprehensive Income. If you select this option, you must also set up a primary Statement of Comprehensive Income on the Manage Financial Statement Mappings screen.

Enter, or click to select, the account to which to post comprehensive income when posting the journal entry.

You must set up this account on the Manage Accounts screen before you can enter it here. If necessary, leave this field blank and complete the remainder of this screen. Then, set up this account in the Manage Accounts screen and return to this screen to enter the account in this field.

Enter the financial statement line that displays comprehensive income, or use Lookup to select it. If necessary, leave this field blank and complete the remainder of this screen. Next, set up the company's financial statements and link income statement accounts to the comprehensive income line on the Manage Financial Statement Mappings screen. Then return to this screen to select the appropriate financial statement line in this field.

Select the appropriate check boxes to enable printing of the Labor, Reference 1, and Reference 2 journals during the applicable posting processes. Costpoint generates summary journals only for the selections you make.

The labels you enter here display in table windows and on data entry screens that include Reference 1 and Reference 2 columns or fields. These labels replace the generic Reference 1 or Reference 2 column or field names.

If you use Reference 1 to hold an alternate organization reporting structure, these fields do not apply. For more information on the use of Reference 1 as an alternate organization reporting structure, see Manage Reference Structures.

Select this check box to post Intercompany Receivables (ICR) journal entries to the maximum subperiod with an Open ICR journal status. Otherwise, posting will be done to subperiod 1.

Select this check box to include amounts for adjustment periods when updating G/L Beginning Balance for subsequent year.

Select this check box when you want to change the default for the Adjustment Period flag (Yes or No) in the Update G/L Beginning Balances process.

Select this check box to create revaluation entries at net amounts. If an entry has already been posted in the current period and you select this check box, the new entry created by Costpoint will be a net entry that takes into account the amounts already posted in the current period, but excluding reversals previously posted in the current period.

If you do not select this check box, Costpoint creates revaluation entries at year-to-date amounts.