Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Enter the location of the input file you are importing. There are two ways to do this:

• In the Location field, enter, or click to select, the alternate file location where the input file is located. Alternate file locations are set up in the Manage Alternate File Locations screen.

  or

• From the Global Menu, click Process > File Upload. On the File Upload Manager dialog box, click Browse and use the dialog box to select the file you want to import. If you select the Overwrite? check box, Costpoint will overwrite any file of the same name that already exists in the Costpoint database. Click Upload when you are finished. If you use this method, leave the Location field blank. For more information about the File Upload Manager, see the File Upload Manager topic in the Getting Started Guide.

Enter, or click to select, the file to be used in the import process. 

Select a file delimiter from the drop-down list:

• Comma (default)
• Semicolon
• Tab
• Tilde

Enter, or click to select, the fiscal year.

Enter, or click to select, the period.

Enter, or click to select, the subperiod.

Select this option to assign sequential, unique voucher numbers when you import to the Costpoint tables.

The application uses the Last System Voucher Number from the Configure Accounts Payable Voucher Settings screen to determine the next voucher number. This selection is the default.

If you select this option:

• The system-wide setting for the Voucher Numbering Method must be set to System (on the Configure Accounts Payable Voucher Settings screen).
• The Last System Voucher Number field must be greater than or equal to zero (on the Configure Accounts Payable Voucher Settings screen).

Select this option to enter a beginning voucher number in the adjacent, unlabeled field.

Unique voucher numbers are assigned sequentially when you import, starting with the beginning voucher number you entered. A validation occurs before the vouchers are imported into Costpoint, to ensure that the voucher number/fiscal year combination does not already exist.

Select this option for the initial import from the Time & Expense database tables.

Select this option to reprocess records that had errors.

Select this option to remove the imported Time & Expense records.

Select this option to create a voucher for each vendor and expense/advance report header using the associated detail. Depending on the transaction or pay currencies selected, you can create more than one voucher. This selection is the default.

Select this option to create a voucher for each vendor, expense/advance header, and line detail.  For example, if you select this option, an expense report with five detail lines creates five separate vouchers (one per line).

Enter, or click to select, the rate group used to retrieve groups of exchange rates. These groups of exchange rates use rate information from only one source. The application uses these rates to compute functional amounts using the transactional amounts in the input file.

You create rate groups on the Manage Exchange Rate Groups screen.

Select this check box to freeze the rate on the voucher. If you freeze the rate, the transactional and pay rates cannot be changed.

Select this check box to approve all vouchers that are created.

Select this check box to print the edit report when you run the Validate Input File process.

Keep this check box selected (the default) to instruct Costpoint to continue processing even when it encounters error records. Clear this check box to have Costpoint stop processing if it encounters error records.

Keep this check box selected (the default) to allow overwriting of existing records during the import process. Clear this check box to prevent overwriting of existing records.

Keep this check box selected (the default) to instruct Costpoint to renumber vouchers if the number that you specify in the Supply Beginning Vchr Number field already exists.

Click or and select this option to read the input file, create temporary tables, validate records, and print the Error Report. This step can be performed by more than one user.

When you select the Print Edit Report during validate check box, the edit report prints after validation.

The validation of an input file may require you to do it more than once until all errors in the file are corrected. To prevent bottlenecks in this step, multiple users can simultaneously run it with their own set of input files. Once an input file is validated, it can be submitted to the job server where the rest of the import process do not require user interaction. You can get an e-mail notification when the process is complete.

Click the arrow on and select this option to validate and import vouchers. This action will print both the error and edit reports. Only one user at a time can perform this step on this application and you cannot run it simultaneously with the Validate Input File option. You can set this step on the Manage Jobs screen so that the validate and import process can be done at the job server.