Asset Master And Disposal Data Records Subtask
This subtask displays the asset master and disposal data for assets that are selected for export in the Non-Contiguous Asset List table window.
Field | Description |
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Batch ID |
This field displays the Batch ID selected on the Export File Details tab of the Export Asset Records screen. |
Modify/View Data for Export |
Click this button to display the asset master and disposal data records that are selected for export in the tables on the screen. These tables display the records that you selected using the fields and options in the Asset Selection and/or Export File Details tabs. If you clear the Generate Disposal Records check box on the Export File Details tab, there will be no records to display in the Disposal Data table. After you display the records by clicking this button, you can perform the following actions:
Note: The changes made to the asset master and/or disposal data will be saved to the application's tables when you click the
Apply Changes button. These changes will not affect the asset data that exists in the database. Rather, the changes are saved in separate application tables so that the exported records will include your changes. Modifications can include updates to the template number, asset locations or Accumulated Depreciation Codes or Depreciation Expense Codes that may not be valid in the current database but may be required or useful when the export file is used as an import in another Costpoint database.
If the export from this application is intended for import into another Costpoint database, you must be careful to ensure that fields that are validated in the destination database such as Location Group, Property Type, and so on, are modified if necessary in this table so that the import process will proceed smoothly. When you choose to process the application, the system processes the records displayed in the tables including all changes into the exported file. |
Apply Changes |
Click this button to apply the changes made on the Asset Master Data and/or Disposal Data tables into the application’s tables used to create the asset export file. |
Asset Master Data
Field | Description |
---|---|
Asset No, Item No |
These fields display the Asset No and Item No in the Non-Contiguous Asset List subtask. The fields are not editable. |
Template No |
Enter, or click
|
Tmplt Rev No |
Enter, or click |
Asset Account |
Enter, or click
|
Asset Organization |
Enter, or click
|
Asset Project |
Enter, or click
|
Asset Ref 1 |
Enter, or click Note:
The field Ref 1 may display a different label if it has been changed on the Configure General Ledger Settings screen. For example, , the label may display as “AC 1" if that value has been established on the Configure screen. |
Asset Ref 2 |
Enter, or click Note: The field Ref 2 may display a different label if it has been changed on the Configure General Ledger Settings screen. For example, the label may display as “AC 2" if that value has been established on the Configure screen.
|
Location Group |
Enter, or click |
Location 1 to Location 3 |
Enter, or click
Note:
Location 1 to
Location 3 may show different labels if they have been changed on the Manage Asset Master Field Labels screen.
|
Accum Depr Acct Code |
Enter, or click
|
Depr Exp Acct Alloc Code |
Enter, or click
|
G/L Depr Method Code |
Enter, or click
|
Book 2 to Book 10 Depr Method Code |
Enter, or click
Note: Books 2 to 10 may show different names if they have been changed on the Configure Fixed Assets Settings screen.
|
G/L Book, Book 2 to Book 10 In Srvc Date |
Enter, or click
|
Govt Field 1 to 15 |
Enter or modify user-defined data. Note:
Govt Field 1 to
Govt Field 15 may show different labels if they have changed on the Manage Asset Master Field Labels screen.
|
Notes |
Enter or modify optional descriptive text. |
Disposal Data
Field | Description |
---|---|
Asset No, Item No |
These fields display the Asset No and Item No in the Non-Contiguous Asset List subtask. The fields are not editable. |
Gain/Loss Account |
Enter, or click |
Gain/Loss Organization |
Enter, or click
|
Gain/Loss Project |
Enter, or click |
Disposal Price Amt |
Enter the disposal price, if applicable. |
G/L Book, Book 2 to Book 10 Depr Adj Amt |
Enter a depreciation adjustment, if necessary, to adjust the gain/loss computation for the G/L Book, Book 2 to Book 10. Note: It is recommended that when depreciation postings are required before disposing of an asset record, that those adjustments be entered in or added to any existing value in the
Current Pd Depreciation field on the G/L Book Info tab of Manage Asset Master Information, and posted either prior to or at the same time as posting the disposal associated with disposal edit records. This method for posting depreciation adjustments can make use of the depreciation posting journal, which can be printed with detailed data listing the individual asset/item number(s). Using this method, the depreciation expense is clearly separated from the entry for any gain/loss on the disposal of the asset(s).
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