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Contents of the Create Asset Inventory Information Screen

Use the fields and options to configure the Create Asset Inventory Information screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the fields in this block to specify the asset/item numbers for which to move the associated data from the Manage Asset Inventory Transactions screen to the Manage Asset Inventory Information screen when you run the process from this screen.

Asset/Item Numbers

Field Description
Option

Select an option for asset/item numbers from the drop-down list to which to apply the process on this screen.

The following options are available:

  • All — Select this option to include all available records. The system will disable the Start and End fields for this option.
  • One — Select this option to include only one record. You must specify the single record in the Start fields, and the system will disable the End fields for this option.
  • Range — Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start fields and the ending value of the range in the End fields.
  • From Beginning — Select this option to include all the records from the beginning of the available records to a specific record in the range. You must enter the last value for the range in the End fields, and the system will disable the Start fields for this option.
  • To End — Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start fields, and the system will disable the End fields for this option.
Start Asset/Item Numbers

Enter, or click to select, the starting asset/item number, as applicable.

The system enforces the following selection rules:

  • If you select All as the asset/item number option, the system will disable both the Start and End fields.
  • If you select One as the asset/item number option, the system will require entry in these fields and will disable the End fields.
  • If you select Range as the asset/item number option, the system will require entry in these fields and in the End fields.
  • If you select From Beginning as the asset/item number option, the system will disable these fields and you must enter the last value for the range in the End fields.
  • If you select To End as the asset/item number option, you must enter the value from which the range should begin in these fields and the system will disable the End fields.
End Asset/Item Numbers

Enter, or click to select, the ending asset/item number, as applicable.

The system enforces the following selection rules:

  • If you select All as the asset/item number option, the system will disable both the Start and End fields.
  • If you select One as the asset/item number option, the system will require entry in the Start fields and will disable these fields.
  • If you select Range as the asset/item number option, the system will require entry in these fields and in the Start fields.
  • If you select From Beginning as the asset/item number option, the system will disable the Start fields and you must enter the last value for the range in these fields.
  • If you select To End as the asset/item number option, you must enter the value from which the range should begin in the Start fields and the system will disable these fields.
Process Asset Inventory Transactions

Click in the tool bar to initiate the process from this screen, which moves the associated data from the Manage Asset Inventory Transactions screen to the Manage Asset Inventory Information screen.