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Contents of the Print Approved Voucher List Screen

Use the fields and options to configure the Print Approved Voucher List screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the fields in this block to specify the following: which option to sort by, what group of vouchers should be included on the report, and for which accounting period you want to run the report.

(Select By)

Field Description
(Select)

Use this drop-down list to specify whether the Vendor, Vendor Name, Approver, or Entry User displays in the Start and End fields of the Selection Ranges block. This gives you the ability to tailor the report based on one of these four choices.

The option that you select here defaults into the Sort By block. For example, if you choose to print the report by vendor ID, you can specify which vendor IDs you want included in the report in the Option row, and the report orders the selected vendors by vendor ID.

Option

Use this drop-down list to select the range to include. Valid options are:

  • All: Select this option to include all available records (for example, all vendors). The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one record and then enter that record in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of records. Enter the beginning record for the range in the Start field and enter the ending record of the range in the End field.
  • From Beginning: Select this option to include a range of records that begins with the first of all the available records and ends with the record that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of records that begins with the specific record that you enter in the Start field and ends with the last of all the available records. The End field is disabled for this option.
Start

Enter, or click to select, the starting record for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending record for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Period

Use the fields in this row to specify the accounting period for which you want to run the report.

When you enter accounts payable and purchase order vouchers, you must specify the fiscal year and period to which the voucher will post. Use this option to include only those vouchers that will post within the period that you specify.

Field Description
Option

Use this drop-down list to select the range to be included. Valid options are:

  • All: Select this option to include all available records. The Start and End fields are disabled for this option. This is the default.
  • One: Select this option to include only one record and then enter that record in the Start field. The End field is disabled for this option.
  • Range: Select this option to include a contiguous range of records. Enter the beginning record for the range in the Start field and enter the ending record of the range in the End field.
  • From Beginning: Select this option to include a range of records that begins with the first of all the available records and ends with the record that you enter in the End field. The Start field is disabled for this option.
  • To End: Select this option to include a range of records that begins with the specific record that you enter in the Start field and ends with the last of all the available records. The End field is disabled for this option.
Fiscal Year (Start)

Enter, or click to select, the starting fiscal year of the vouchers you want to include on the listing. If you select All or From Beginning in the Option field, this field is inactive.

Period (Start)

Enter, or click to select, the starting period of the vouchers you want to include on the listing.  

You can run the report only by period, rather than by subperiod. If you select All or From Beginning in the Option field, this field is inactive.

Date

This non-editable field displays the last day of the last subperiod of the selected period.

Fiscal Year (End)

Enter, or click to select, the ending fiscal year of the vouchers you want to include on the listing. If you select All or From Beginning in the Option field, this field is inactive.

Period (End)

Enter, or click to select, the ending period of the vouchers you want to include on the listing.  

Date

This non-editable field displays the last day of the last subperiod of the selected period.

Sort By

Field Description
Primary Sort

This non-editable field displays the option that you selected from the drop-down list in the Selection Ranges block.

Page Break

Select this check box to insert a page break after each vendor, vendor name, approver, or entry user.