Costpoint Online Help

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Contents of Update Financial Statement Summary Balances Screen

Use the fields and options to configure the Update Financial Statement Summary Balances screen.

Identification

Field Description
Fiscal Year

Enter, or click to select, the fiscal year for which you want to run the utility.

Click Fill Balance work table with differences on the Action menu to check the GL_POST_SUM and FS_SUM tables. Costpoint verifies that the data for the fiscal year in the two tables agree. If they do, a message indicates that, and the table window remains empty. If one or more account/organizations are not in balance, Costpoint displays the proposed replacement data in the table window.

Warning: If the utility indicates an out-of-balance situation, contact Deltek Customer Care for guidance. Do not proceed with the update process.

Table Window

Field Description
Account, Organization

Costpoint displays any account/organization combinations for which the data in the GL_POST_SUM table and the FS_SUM table do not agree.

GL Post Summary Amount

This column displays the sum of amounts for all periods and subperiods for the year selected (the total year-to-date balance for the account/organization) from the GL_POST_SUM table.

GL Post Summary Hours

This column displays the sum of hours for all periods and subperiods for the year selected (the total year-to-date hours charged to the account/organization) from the GL_POST_SUM table.

FS Summary Amount

This column displays the sum of all the period Amount columns for the year selected from the FS_SUM table for the account/organization.

FS Summary Hours

This column displays the sum of all the period Hour columns for the year selected from the FS_SUM table for the account/organization.

Update the FS_SUM Table

Warning: Update the FS_SUM table only if the balances in the GL_Post_Sum table are correct and Deltek Customer Care advises you to perform the update process.

If Deltek Customer Care recommends that you proceed with the update process to correct the out-of-balance situation, click the arrow next to and select Update FS table with differences to replace the balances in the FS_Sum table based on the data in the GL_Post_Sum table.