Changing the project account group requires a series of steps to ensure that all data entered for the project will appear on reports and in database tables.
Change the project account group only if it is absolutely necessary. Changes in the project account group without following the proper steps can result in lost data on reports and loss of audit trail between the reports and the General Ledger. Always contact General Support if a change in the project account group is necessary.
To change the project account group:
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Create a new project account group code on the Manage Project Account Groups screen that contains all the accounts that were in the old project account group as well as the new accounts that will be needed.
It is not necessary to add the former billed account, unbilled account, or any other balance sheet accounts. The accounts that were in the old project account group can be set to inactive so that they are not charged. The function codes that were assigned to the old accounts remain the same.
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Post all outstanding transactions to the project.
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Change the project account group in the Basic Info tab.
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Run the Assign Account Function Codes utility. This utility places a code in the ACCT_FUNC_NO column of the PROJ_SUM and PSR_PY_SUM tables based on the function code that it finds in the current project account group.
If the utility encounters an account in the table that is not in the project account group, it does not assign an ACCT_FUNC_NO and the amount associated with that account does not display on the reports.
Using these steps results in a smooth transition from one project account group to another.