For a new template record, enter up to 30 alphanumeric characters in this field. This field is designed to provide a short description for the Asset Master, not to provide a description for the template. Although this field is not required in an Asset Master record, you may want to provide a meaningful asset description, as appropriate to the template because the data entered in this field will display in the Description field on many standard system reports.

For an existing template record, this field will display the selection you made when you originally added the template record. You can edit data that displays in this field or you can add new data to a blank field, as desired.

Data entered in this field will automatically display in the Short Desc field in a new Asset Master record on the Manage Asset Master Information screen and on the Manage Asset Description Information screen, if you specify the use of this template/revision number.

For a new template record, enter up to 60 alphanumeric characters in this optional field, as applicable, to provide additional descriptive data. This field is designed to provide a long description for the Asset Master, and not to provide a description for the template.

For an existing template record, this field displays the data you entered when you originally added the template record or made subsequent edits. You can edit data that displays in this field now, you can add new data to a blank field, or you can delete the existing data in this field, as desired.

This field is not required in an Asset Master record on the Manage Asset Master Information screen.

Data entered in this field will automatically display in the Long Desc field in a new Asset Master record on the Manage Asset Master Information screen and on the Manage Asset Description Information screen, if you specify the use of the template/revision number shown.

For a new template record, enter up to 254 characters in this optional field to add additional descriptive data, as desired.

For an existing template record, this field will display the selection you made when you originally added the template record. You can edit data that displays in this field or you can add new data to a blank field, as desired.

Data entered in this field will automatically display in the Addt'l Desc field in a new Asset Master record on the Manage Asset Master Information screen and on the Manage Asset Description Information screen, if you specify the use of the template/revision number shown.

Select the depreciation/lease status from the drop-down list. The options are:

• Depreciable — If you select this, the system will require additional data in this template record prior to saving, including a valid depreciation method, an asset Account/Organization (and maybe Project) combination, and codes for valid G/L depreciation expense and accumulated depreciation account combinations.
• Non-Depreciable — if you select this (or if you change the depreciable/lease status from Depreciable to Non-Depreciable), the system will disable the fields in the G/L Book Info tab and the Other Books Info subtask (as well as the Depr Exp Acct Alloc Code and the Code field in the Accumulated Depreciation Account group box in the Acct Info tab.
• Capitalize - If you select this (or if you change the depreciation/lease status from Depreciable to Capitalize), the system will disable the fields in the G/L Book Info tab and the Other Books Info subtask.

For a new template record, Depreciable automatically displays as the system default. You can change the default to Non-Depreciable or Capitalize as desired for this template.

If you change the depreciable/lease status from Depreciable to Non-Depreciable, Depreciable to Capitalize, Non-Depreciable to Capitalize, and Capitalize to Non-Depreciable, the system displays the following message:

For an existing template record, this field will display the selection you made when you originally added the template record. You can change your selections as desired for this template to add non-depreciable government property records and non-depreciable company-owned Asset Master records.

The status you select for this field will automatically display as the record status in an Asset Master record if you specify the use of this template/revision number as a new or replacement template/revision number.

Select this check box to indicate that posting of disposal entry will be made to the General Ledger.

This check box is only available if you select Non-Depreciable from the Depr/Lease Status drop-down list.

Selecting this check box for a non-depreciable asset allows a future disposal entry for this record to be posted to the General Ledger. In the case of non-depreciable assets (for example, land), the G/L entry on disposal can only consist of debits and credits, as appropriate, to the Cost and Gain/Loss on Sale of Fixed Assets accounts because there is no accumulated depreciation associated with a non-depreciable asset. This field is not available for depreciable assets because disposal entries can always be posted to the General Ledger for them.

Your selection for this check box will automatically display in the Depreciation/Lease Status group box in a new Asset Master record on the Manage Asset Master Information screen and in the corresponding column on the Manage Asset Description Information screen, if you specify the use of this template/revision number. Alternately, this check box will automatically display in the same field(s) if this template has been specified as the default template in the Default Template for Asset Master group box on the Configure Fixed Assets Settings screen. Your selection for this check box will also display in the same field(s) if this template/revision number replaces an existing template/revision number in the Template No/Rev No fields in an Asset Master record.

For an existing template record with Depr Status set to Non-Depreciable, you can select or clear this check box as desired.

For a new template record, Years is automatically selected as the system default. You can change the default selection to Units of Usage or Lease Pds as desired for this template.

If you select Depreciable in the Depreciation/Lease Status group box, you must also specify Years, Units of Usage, or Lease Pds base methodology for depreciation.

If you change from Depreciable Lease Pds to Depreciable Years or Depreciable Units of Usage, the system displays the following message:

If you select Non-Depreciable in the Depreciation/Lease Status group box, the options in this group box will be inaccessible.

If you select Capitalize in the Depreciation Lease Status, the options in this group box will be inaccessible and will be defaulted to Lease Pds.

Because each of the three basic methodologies for depreciating assets uses some specific terminology and concepts that are not mutually shared, the purpose of this radio button is to ensure the activation of the appropriate fields when you access the G/L Book Info tab, as follows:

• For a depreciable record for which you have selected a Years depreciation basis, the system activates only those fields within the G/L Book Info tab that are appropriate for use with the years depreciation methodology.
• For a depreciable record for which you have selected a Units of Usage depreciation basis, the system activates only those fields within the G/L Book Info tab that are appropriate for use with the units of usage depreciation methodology.
• For a depreciable record for which you have selected a Lease Pds depreciation basis, the system activates only those fields within the G/L Book Info tab that are appropriate for use with the lease periods depreciation methodology.

The fields for the unselected depreciation methodologies in the G/L Book Info tab are inaccessible and non-editable.

Your selection in this field only affects fields in the G/L Book Info tab. In optional Books 2-10, as utilized in the Other Books Info subtask, all depreciation calculations are based exclusively on a Years depreciation methodology.

For an existing template record, this field displays the depreciation basis you selected when you originally added the template record or made subsequent edits. You can change this radio button as desired.

The depreciation basis option you select will automatically display as the depreciation basis in an Asset Master record if you specify the use of the template/revision number shown as a new or replacement template/revision number.

Select the record status from the drop-down list. The selections available are:

• Active: For new template records, Active will automatically display as the system default.
• Inactive: If you select this, the system will automatically skip over the record for depreciation calculations and for reports that do not specify the inclusion of inactive records. Rendering a record Inactive provides an alternative to deleting the record because you can retain the record for audit purposes as well as exclude it from reports when you are reconciling your Asset Master record account totals to your General Ledger balances.

  For an existing template record, this field displays the record status you selected when you originally added the template record or made subsequent edits.

  The status you select for this field will automatically display as the record status in an Asset Master record if you specify the use of this template/revision number as a new or replacement template/revision number.

In this group box, data from the original record entry automatically displays. The non-editable data from these fields does not copy over to the Asset Master record because it is pertinent only to the template record itself.

If you save a template that you copied using Clone Record feature, the system will update the fields in this group box with the entry information when the cloned record was saved, and it will no longer display the information when the record was originally added.

This field is not available for user entry.

For a new record, the system will automatically record and display the user identification after the template record is saved for the first time.

For an existing template record, the system automatically displays the identification of the user who originally added the record.

This field is not available for user entry.

For a new record, the system will automatically record and display the date after the template record is saved for the first time.

For an existing template record, the system automatically displays the date that the record was originally added.

This field is not available for user entry.

For a new record, the system will automatically record and display the time after the template record is saved for the first time.

For an existing template record, the system automatically displays the time that the record was originally added.

This field is required in both an Asset Template and an Asset Master record.

For a new template record, enter, or click to select, a property type for this record. Set up valid property types during initialization on the Manage Property Types screen.

For an existing template record, this field will display the selection you made when you originally added the template record. You can edit data that displays in this field, as desired.

Data entered in this field will automatically display in the Property Type field in a new Asset Master record on the Manage Asset Master Information screen and the Manage Asset Description Information screen, if you specify the use of the template/revision number saved with this record. Alternately, data from this field will automatically display in the same field(s) if this template has been specified as the default template in the Default Template for Asset Master group box on the Configure Fixed Assets Settings screen. Data from this field will display in the same field(s) in an existing Asset Master record if this template/revision number replaces an existing template/revision number in the Template No/Rev No fields in an Asset Master record.

For a new template record, enter, or click to select, the classification code. Set up valid classification codes on the Manage Classification Codes screen.

For an existing template record, this field displays the selection you made when you originally added the template record or made subsequent edits. You can change the data that displays in this field, as desired.

A classification code is also required in an Asset Master record on the Manage Asset Master Information screen.

Data from this field will display in the same field(s) in an existing Asset Master record if this template/revision number replaces an existing template/revision number in the Template No/Rev No fields in an Asset Master record.

For a new template record, enter, or click to select, the subclass code. Set up valid subclass codes on the Manage Subclass Codes screen.

For an existing template record, this field displays the selection you made when you originally added the template record or made subsequent edits. You can change the data that displays in this field, as desired.

The data from this field will automatically display as the subclass code in an Asset Master record if you specify the use of this template/revision number as a new or replacement template/revision number.