This column shows the asset or ranges of asset numbers selected to have their disposal edit records exported. You can modify or view disposal edit data for these records prior to exporting them. This column is non-editable. In order to add additional disposal edit records to the list in this subtask, you must add the asset/item numbers associated with those additional records in the Asset/Item Number Non-Continuous subtask. In order to delete disposal edit records from the list in this subtask, you must delete the asset/item numbers associated with those records in the Asset/Item Number Non-Continuous subtask.

This column shows the selected asset’s item number or ranges of item numbers associated with selected asset numbers that correspond to the selected asset disposal edit records. This column is non-editable. In order to add additional disposal edit records to the list in this subtask, you must add the asset/item numbers associated with those additional records in the Asset/Item Number Non-Continuous subtask. In order to delete disposal edit records from the list in this subtask, you must delete the asset/item numbers associated with those records in the Asset/Item Number Non-Continuous subtask.

Enter the disposal price amount for the disposal edit record with the corresponding Asset/Item No. Note that this value is only an estimate of proceeds expected upon the asset’s disposal for information purposes only. This field is not used to record actual receipts. Actual receipts, cash or otherwise, must be recorded on the Manage Cash Receipts screen just like any other cash receipts.

Enter, or click to select, an account. This is a required field for the disposal edit records of depreciable assets and for the disposal edit records of non-depreciable assets where the Post Disposal to G/L check box has been selected on the Desc Info tab of the Manage Asset Master Information screen. If the disposal edit record is for a non-depreciable asset where the Post Disposal to G/L check box has been cleared on the Manage Asset Master Information screen, the Gain/Loss Account field is disabled because there will not be a gain/loss posted.

Enter, or click to select, an organization. This is a required field for the disposal edit records of depreciable assets and for the disposal edit records of non-depreciable assets where the Post Disposal to G/L check box has been selected on the Desc Info tab of the Manage Asset Master Information screen. If the disposal edit record is for a non-depreciable asset where the Post Disposal to G/L check box has been cleared on the Manage Asset Master Information screen, the Gain/Loss Organization field is disabled because there will not be a gain/loss posted.

Enter, or click to select, a project. When the account entered in this group box requires a project, this Gain/Loss Project is a required field for the disposal edit record. Note that an account value is only allowed in the cases the disposal edit records of depreciable assets and for the disposal edit records of non-depreciable assets where the Post Disposal to G/L check box has been selected on the Desc Info tab of Manage Asset Master Information screen. If the disposal edit record is for a non-depreciable asset where the Post Disposal to G/L check box has been cleared on the Manage Asset Master Information screen, the Gain/Loss Account (and Organization, Project, Ref1 and Ref2 fields) are disabled because there will not be a gain or a loss posted.

Enter, or click to select, a reference number. Note that a value is only allowed in this field for disposal edit records of depreciable assets and for the disposal edit records of non-depreciable assets where the Post Disposal to G/L check box has been selected on the Desc Info tab of the Manage Asset Master Information screen. If the disposal edit record is for a non-depreciable asset where the Post Disposal to G/L check box has been cleared on the Manage Asset Master Information screen, the Gain/Loss Account (and Organization, Project, Ref1 and Ref2 fields) are disabled because there will not be a gain or a loss posted.

Enter, or click to select, a second reference number. Note that a value is only allowed in this field for disposal edit records of depreciable assets and for the disposal edit records of non-depreciable assets where the Post Disposal to G/L check box has been selected on the Desc Info tab of the Manage Asset Master Information screen. If the disposal edit record is for a non-depreciable asset where the Post Disposal to G/L check box has been cleared on the Manage Asset Master Information screen, the Gain/Loss Account (and Organization, Project, Ref1 and Ref2 fields) are disabled because there will not be a gain or a loss posted.

Enter a depreciation adjustment amount (if needed) to adjust the gain/loss computation for the Book 1 for disposal edit records associated with assets that are depreciable in the Depr Status field on the Desc Info tab of the Manage Asset Master Information screen. This entry may not be made for the disposal edit records of non-depreciable assets. This field does not require a value.

It is recommended that when depreciation postings are required before disposing of an asset record, that those adjustments be entered in or added to any existing value in the Current Pd Depreciation field on the G/L Book Info tab of the Manage Asset Master Information screen, and posted either prior to or at the same time as posting the disposal associated with this disposal edit record. This method for posting depreciation adjustments can make use of the depreciation posting journal, which can be printed with detailed data listing the individual asset/item number(s). Using this method, the depreciation expense is clearly separated from the entry for any gain/loss on the disposal of the asset(s).

Enter a depreciation adjustment amount (if needed) to adjust the gain/loss computation for any of Books 2 to 10 for the disposal edit records of depreciable asset records. These fields are not available for the disposal edit records associated with non-depreciable assets.

Click this button to display a table window populated with selected asset master and disposal data fields for the disposal edit records selected for inclusion in the export file. This table displays this data for disposal edit records that you selected using the fields and options in the Selection Ranges group box as well as selections made into the Asset/Item Number Non-Contiguous subtask of this screen.

After you display data in the table by clicking this button, you can perform the following actions.

• You can edit some asset and disposal record information that displays in the table.
• You can add or remove records that display in the table by changing your selections in the Selection Ranges group box or, when the Non-Contiguous Ranges check box is selected, the Asset/Item Number Non-Contiguous subtask.
• You can save your record selections as a batch using the Batch ID group box so that your selections and modifications are available at a future time.
• You can view a preview of the edit report, print the edit report, and process the application to create the export file for your record selections.

If you choose to process the application, the system processes the disposal edit records listed in the Selection Ranges group box or, when the Non-Contiguous Ranges check box is cleared, the list of disposal edit records and/or ranges of records in the Asset/Item Number Non-Contiguous subtask. If you use theBatch IDgroup box to populate the tables and then add, remove, or modify the records in the tables, click to process the records that are displayed in the tables even if you do not save your changes to the batch. However, if you will not process the records in this batch at this time, you must click Save Batch to save the new screen/table record changes you have made to the Batch ID.