Costpoint Online Help

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Check Tab

Use this tab on the Manage Accounts Payable Vouchers screen at any time during voucher entry to store information related to manual checks that have been issued against the voucher you are entering.

To enter checks against vouchers that were already entered and posted, use the Manage Manual Checks screen. You can record only one manual check in this screen for a previously posted voucher.

Costpoint assumes that the check has already been prepared and sent to your vendor. Because of this, validations for pay-when-paid items and validations for a subcontractor or lien display as a warning, but you can still enter the manual check.

Note: You can use the Check tab only if the functional currency is the same as both the transactional currency and the pay currency.

Contents

Field Description
Pay Vendor

This non-editable field displays the pay vendor ID from the header and from the Address tab. The pay vendor name and location display in the adjacent fields.

Joint Payee

This non-editable field displays the joint payee from the header and from the Address tab.

Check Information

Field Description
Cash Acct Desc

This field displays the cash account description associated with the vendor.

Check Number

Enter the check number for the check that paid against this voucher. You can record only one manual check for the voucher in this screen. If more than one manual check was issued for this voucher, you can enter one here, post the voucher, and then record the other check(s) on the Manage Manual Checks screen. It may be easier to post the voucher and record all manual checks for the voucher on the Manage Manual Checks screen.

Check Date

Enter, or click to select, the date on which the check was issued.

Discount Taken

If a discount was taken on the voucher when it was paid, enter the amount here.

Check Amount

Enter the amount of the check that paid this voucher. If the manual check paid multiple vouchers, you must record the manual check against each individual voucher, recording against each that portion of the check that paid that particular voucher. For example, if a check paid two vouchers, one for 1,000 and one for 50, the total amount of the check was 1,050. However, when you record the manual check, the check amount will be 1,000 for the first voucher and 50 for the second.

Note: You can enter a value equal to 0 or less than 0 in this field. Doing so allows you to assign multiple vouchers to one check number. You can process a zero-amount vendor payment on the Post Vouchers screen.

Period to Post

Field Description
Fiscal Year

Enter, or click to select, the fiscal year in which the check should be recorded.

Period

Enter, or click to select, the period in which the check should be recorded.

Subperiod

Enter, or click to select, the subperiod in which the check should be recorded.

Only open fiscal years, periods, and subperiods display in the drop-down lists of this subtask.