Costpoint Online Help

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Mass Correct Timesheets Screen

The Mass Correct Timesheets utility enables administrators or supervisors to make changes to charge codes on multiple timesheets at one time, as long as those timesheets are all for the same timesheet period.

Location

To display the form, complete the following steps:

  1. Click Time & Expense > Time > Time Utilities > Mass Correct Timesheets.

Contents

Criteria

Field Description
Costpoint Company

Select the Costpoint company.

Function

The valid selections in Function lookup are those functional roles that meet both of these criteria:

  • The functional role is assigned to you on the Supervisors subtask of the Manage Resource Groups screen for one or more employee groups.
  • The functional role has rights to modify timesheets.

The selected role or roles in turn control which groups are displayed for selection in the Select Employee Groups subtask. The only groups listed are those for which you are assigned one of the selected roles.

Group

From the Group drop-down, select from the following options:

  • All - Choose this option to include all groups assigned to the functional role in the inquiry.

  • Selected - Choose this option if you want to include only selected groups in the inquiry. Use the Select Employee Groups subtask to select the groups you want to include.

Timesheet Schedule

In Timesheet Schedule, enter the timesheet schedule assigned to the employees for whom you are correcting timesheets.

Year

In Year, select the year in which the timesheets to be corrected are dated.

Period

In Period, select the payroll period for which you want to correct timesheets.

Last Name

If you are only correcting timesheets for one employee, enter that employee's last name in Last Name.

Explanation

Provide the reason you are correcting the timesheet lines.

UDTs to Correct

Field Description
From

In From, select the charge codes necessary to identify the timesheet lines for which you want to change codes.

For example, if you want to change UDT07 from PD to PE for UDT0220003.0001, you make these entries:

  • 20003.0001

    in From for UDT02

  • PD

    in From for UDT07

When you click , the utility searches the timesheets selected using your other criteria and finds the timesheet rows that contain both UDT0220003.0001 and UDT07 PD.

To

In To, do the following:

  • For any charge codes you want the utility to change, select the new code.

  • For any charge codes you entered in From that you do not want the utility to change, select the existing code.

For example, if you want to change UDT07 from PD to PE for UDT02 20003.0001, you do the following:

  • Select 20003.0001 in both From and To for UDT02.

  • Select PD in From and PE in To for UDT07.

  • Leave From and To empty for all other charge codes.

When you click , the utility searches the timesheets selected using your other criteria and finds the timesheet rows that contain both UDT02 20003.0001 and UDT07 PD.

Select Employee Groups Subtasks

Use this subtask to select the groups you want to include in the inquiry.

Field Description
Selected

A check mark indicates a row is selected and will be included when generating report results. Click the check box to select or clear a row.

Group

This field displays the groups assigned to the functional role.

Results

Field Description
Execute

When you click , a list of timesheet lines are displayed in Results. The timesheet lines are selected based on all of your entries under Criteria.

Results

When you click , the timesheet lines selected based on your entries under Criteria are listed under Results.

Print

After you click , and results contains at least one timesheet, click Print to verify the pending changes before processing.

Print/Process

When you click Print/Process, the corrections to the timesheet lines shown in Results are printed and processed.