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Match Receipts/Update Subtask

Use this subtask to view information on invoice quantities matched to existing receipts.

A voucher must exist for the selected line on the main screen in order to view items for this subtask. You can post vouchers to the general ledger using the Post Vouchers application in Costpoint Accounts Payable. You can create subcontract PO vouchers and voucher lines on the Manage Purchase Order Vouchers screen and the Create Subcontract Purchase Order Vouchers screen (for Auto-Vouchering) in Costpoint Accounts Payable.

Contents

Field Description
PO This field displays the purchase order ID.
Rel This field displays the release number if the order is for a release of a blanket order.
Status This field displays the status of the purchase order.
Type

This field displays the type of order. The system-defined types are:

  • Purchase Order
  • Blanket Order
  • Release Order
  • Subcontract PO
Trans Currency This field displays the transaction currency used.
Line This field displays the line number of the order.
Item This field displays the item ID for this order line.
Rev This field displays the revision and a description of the item.
Status This field displays the status of the order line.
Description This field displays the order line description.
Voucher This field displays the voucher number.
Voucher Line This field displays the line number of the voucher.
Vendor Invoice This field displays the vendor invoice number.
Invoice Date This field displays the invoice date.
Pay Currency This field displays the pay currency value of the voucher line.

Table Window

Field Description
Warehouse

This column displays the warehouse ID.

Note: The following fields display for purchase orders, blanket orders and release orders.
Receipt This column displays the purchase order receipt ID.
Receipt Date This column displays the date of the purchase order receipt.
Packing Slip This column displays the vendor packing slip number.
Matched Quantity This column displays invoice quantity matched to the receipt.
Received Quantity This column displays the received quantity (PO U/M) from the purchase order receipt.
Accepted Quantity This column displays the accepted quantity (PO U/M) from the purchase order receipt.
Rejected-Pay Quantity This column displays the rejected quantity with pay disposition from the purchase order receipt.
Rejected-Return Quantity This column displays the rejected quantity with return disposition from the purchase order receipt.
Rejected-Credit Quantity

This column displays the rejected quantity with credit disposition from the purchase order receipt.

Note: The following fields display for subcontract POs only.
Status Update This field displays the status update assigned to the subcontract PO line. This number is assigned on the Update Subcontract Purchase Order Status screen before a voucher is created.
Status Update Date This field displays the date in which the status update occurred.
Progress Payment Request This field displays the progress payment request number that is associated with the status update for the subcontract PO line.
Incremental Requested Amount This field displays the difference between the current Requested Work Amount and the previous update's Requested Work Amount for the subcontract PO line. On the Update Subcontract Purchase Order Status screen, Costpoint uses updates to the Requested Work Amount field for each progress payment request to calculate the Incremental Requested Amt field.
Incremental Completed Work Amount This field displays the difference between the current Completed Work Amount and the previous update's Completed Work Amount for the subcontract PO line. On the Update Subcontract Purchase Order Status screen, Costpoint uses updates to the Completed Work Amount field for each progress payment request to calculate the Incremental Completed Work Amt field.
Incremental Stored Materials Amount This field displays the difference between the current Stored Materials Amt and the previous update's Stored Materials Amt for the subcontract PO line. On the Update Subcontract Purchase Order Status screen, Costpoint uses updates to the Stored Materials Amt field for each progress payment request are used to calculate the Incremental Stored Materials Amt field.
Incremental Completed Work Retention Amount This field displays the difference between the current Completed Work Retention Amt and the previous update's Completed Work Retention Amt for the subcontract PO line. On the Update Subcontract Purchase Order Status screen, Costpoint uses updates to the Completed Work Retention Amt field for each progress payment request are used to calculate the Incremental Completed Work Retention Amt field.
Incremental Stored Materials Retention Amount This field displays the difference between the current Stored Materials Retention Amt and the previous update's Stored Materials Retention Amt for the subcontract PO line. On the Update Subcontract Purchase Order Status screen, Costpoint uses updates to the Stored Materials Retention Amt field for each progress payment request to calculate the Incremental Stored Materials Retention Amt field.