Clear Expense Authorizations
Use the Clear Expense Authorizations screen to delete unwanted expense authorization information from the database.
The application deletes selected rows from the following tables: EXP_AUTH_TASKS_EMPL, EXP_AUTH_TASKS, EXP_AUTH_REVISION, EXP_AUTH_EXPENSE_CHARGE, EXP_AUTH_EXPENSE, EXP_AUTH_CHARGE_ALLOCATIONS, and EXP_AUTH.
Location
To display the Clear Expense Authorizations screen, complete the following step:
- Click .
Contents
Criteria
Field | Description |
---|---|
Last Name |
Use this filter to enter the last name of the employee whose expense authorization you want to clear. By using the percent (%) sign, you can enter a portion of the last name. Example: If you know the last name ends with "son," enter "%son" in this field. |
Authorization ID |
Use this filter to enter the expense authorization ID for the expense authorization you want to clear. By using the percent (%) sign, you can enter a portion of the expense authorization ID. Example: If you know the last three digits of the ID are "625," enter "%625" in the field. |
Expense Report Type |
Click the
|
Sort By |
Use this drop-down to choose a sorting option to determine the order in which the expense authorizations should appear in the Results table after you click the
The available options are Employee Name, Expense Authorization ID, Expense Report Type, and Status. The default is Employee Name. If you select Employee Name, the employees are listed in alphabetical order in the Results table. If you select Status, the employees are listed in alphabetical order; however, they will be additionally grouped by their status. The order of the status grouping follows the order of the check boxes in the Criteria group box. If you select Expense Authorization ID, the employees are listed in expense authorization ID order. |
Status & Count |
The
Status check boxes work in conjunction with the
Count fields. When you click
|
Clear Expense Authorizations Results
Expense authorizations that match the criteria specified are displayed in the Results table. You may select individual expense authorizations for deletion by selecting the check box to the far left of the individual row. If you want to select all of the expense authorizations in the Results table, select the check box at the top left of the table.
Field | Description |
---|---|
Delete | Click
Delete to remove the selected expense authorization reports from the database. Remember that once you delete the expense authorization report, it is gone forever.
Once the expense report is cleared, any attached expense authorizations are updated to an Approved status and are available for use with a new expense report. When you clear an expense report from Deltek Expense, any associated correcting expense reports are also removed. |