Contents of the Print ACRN Billing Edit Report Screen

Use the fields and options to configure the Print ACRN Billing Edit Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this block to limit the ACRN data and values that are printed.

Projects

Field Description
Option

Use this required drop-down list to select the range of projects to be included when you run this process. Valid options are:

  • All: Select this option to include all available groups in the process. The Start and End fields are disabled if you select this option.
  • One: Select this option to process only one group. You must enter the group that you want to include in the Start field. The End field is disabled if you select this option.
  • Range: Select this option to include a contiguous range of groups in the process. You must enter the beginning value for the range in the Start field and the ending value of the range in the To field.
  • From Beginning: Select this option to include all the groups from the beginning value of available groups to a specific group in the range. You must enter the last value of this range in the End field. The Start field is disabled if you select this option.
  • To End: Select this option to include all the groups from a specific group to the end of all the available groups. You must enter the value with which you want the range to start in the Start field.  The End field is disabled if you select this option.
Non-Contiguous Ranges

Select this check box if you need to choose a non-contiguous range of projects. Use the Project ACRN Non-Contiguous Ranges subtask to select the projects.

Bill Groups

Field Description
Option

Use this drop-down list to select the range of Billing Groups that you want to include in your process. This option is available only if the Assign Bills to User Groups check box is selected on the Configure Billing Settings screen. Valid options are:

  • All: Select this option to include all available groups in the process. The Start and End fields are disabled if you select this option.
  • One: Select this option to process only one group. You must enter the group that you want to include in the Start field. The End field is disabled if you select this option.
  • Range: Select this option to include a contiguous range of groups in the process. You must enter the beginning value for the range in the Start field and the ending value of the range in the To field.
  • From Beginning: Select this option to include all the groups from the beginning value of available groups to a specific group in the range. You must enter the last value of this range in the End field. The Start field is disabled if you select this option.
  • To End: Select this option to include all the groups from a specific group to the end of all the available groups. You must enter the value with which you want the range to start in the Start field. The End field is disabled if you select this option.

Options

Use this block to select options for printing and other details to include in the report.

Select Printing Options

Use this group box to select printing options.

Field Description
Project ACRN Status

Use the following check boxes to include or exclude active and inactive ACRN projects.

  • Active Project ACRNS: Select this check box to include ACRN projects that are active because the Active check box is selected on the Manage ACRN Bills screen.
  • Inactive Project ACRNs: Select this check box to include ACRN projects that are inactive because the Active check box is cleared on the Manage ACRN Bills screen.
Include Projects with no Current Allocation Amounts

Select this check box to include ACRN projects that do not have any ACRN current allocation amounts. You can select this check box when verifying initialized project data.

Show

Use this group box to include or exclude ACRNs/line items in the report.

Field Description
Inactive ACRNs/Line Items

Select this check box to include ACRN or ACRN/Line Item data and amounts designated as "inactive" (the Active check box is cleared on the Manage ACRN Bills screen). Leaving the Inactive ACRNs/Line Items check box cleared is beneficial because it reduces the number of rows printed on the report for a project that has several inactive ACRN or ACRN/Line Items.

Fully Allocated ACRNs/Line Items

Select this check box to include ACRN or ACRN/Line Item data and amounts that have a remaining ACRN value equal to 0.00, according to the Remaining ACRN Allocation Value field in the table window of the Manage ACRN Bills screen.

Subtask

Subtask Description
Project ACRN Non-Contiguous Ranges If you selected the Non-Contiguous Ranges check box, use the Project ACRN Non-Contiguous Ranges subtask to select a noncontiguous range of projects.