The Location field only displays if the Expense Report Type and Expense Type track multiple locations. Select the location from the drop-down list to which you are applying this portion of your car rental. When you select a location, Start Date, End Date and Comments (if you added any for the location) default.

To select a date, enter it manually, or select a date from the calendar that displays below the field. In the two-month view, the calendar displays the default month and date on the right and the previous month on the left. Click the arrows at the top of the calendar to change the month. The value you enter must be valid date format, which are numeric characters. The date format is "MM/DD/YYYY."

This field is required regardless of the Expense Type selected.

If you selected an outstanding expense that included merchant details, this field auto-populates, but the merchant information is not editable. The field is editable for manually added expenses. 

Use the drop-down box to select the provider used for this car rental expense. This field is required, if displayed. It is available only if the expense type has been configured to require it.

This field defaults a description of the expense type. It is used in the Description field of the AP Voucher and the information displayed in the field is determined by the configuration of the expense type. This field is non-editable and displays regardless of the expense type selected.

Enter your itinerary in this field (e.g., "Washington, DC to Dallas, TX" or "Washington, DC /Dallas TX/San Francisco, CA"). This field is required regardless of the expense type selected, and displays only if the Itinerary check box is selected for this expense type in the Required Fields group box in the Input Options tab on the Expense Types screen.

Use this optional field to enter any comments regarding this expense. This field is non-editable if the expense is an outstanding expense and the Comments have already been entered.

Enter the agreement number that was used for this car rental expense. This field is required, if displayed. It is available only if the expense type has been configured to require it.

This field is non-editable if the expense is an outstanding expense and the Agreement Number is already filled out.

The function and purpose of this field is determined by your system administrator. Typically, this field either displays as a drop-down menu, where you must select a pre-determined value, or it is an edit field, where you can directly enter the requested information. If validation attributes have been assigned to this field, you may possibly receive warning or error messages.

The function and purpose of this field is determined by your system administrator. Typically, this field either displays as a drop-down menu, where you must select a pre-determined value, or it is an edit field, where you can directly enter the requested information. If validation attributes have been assigned to this field, you may possibly receive warning or error messages.

The function and purpose of this field is determined by your system administrator. Typically, this field either displays as a drop-down menu, where you must select a pre-determined value, or it is an edit field, where you can directly enter the requested information. If validation attributes have been assigned to this field, you may possibly receive warning or error messages.

To select a start date for this car rental expense, enter it manually, or select a date from the calendar that displays below the field. In the two-month view, the calendar displays the default month and date on the right and the previous month on the left. Click the arrows at the top of the calendar to change the month. The value you enter must be valid date format, which are numeric characters. The date format is "MM/DD/YYYY."

This field is required regardless of the expense type selected.

This field is non-editable if the expense is an outstanding expense (if it came from a credit card feed) and the Start Date is filled out.

To select an end date for this car rental expense, enter it manually, or select a date from the calendar that displays below the field. In the two-month view, the calendar displays the default month and date on the right and the previous month on the left. Click the arrows at the top of the calendar to change the month. The value you enter must be valid date format, which are numeric characters. The date format is "MM/DD/YYYY."

This field is required regardless of the expense type selected.

This field is non-editable if the expense is an outstanding expense and the End Date is filled out.

The system calculates this field by subtracting the Start Date from the End Date. The system uses this value to determine the "not to exceed" ceiling amount.

If the Start Date and the End Date are the same date, the Number of Days field is "1."  This field is non-editable if the expense is an outstanding expense.

Select this check box if the car was returned late and you were charged an extra day for the rental. If you select this check box, an extra day is added to the calculation of the ceiling amount on the next page.