Select the fiscal year to which you want to post the manual invoices.

Select the period to which you want to post the manual invoices.

Select the open subperiod to which you want to post the manual invoices.

Enter the default invoice date for all invoices. If you do not want any date to default to your invoices, leave this field blank.

Enter the default due date for all invoices. If you do not want a due date to default, leave this field blank.

This field displays the entry ID of the user.

This field displays the date the transaction was entered.

This field displays a unique Costpoint-generated invoice number created when you enter and save manual invoices. You should leave this field blank. If you have an invoice number already selected for your invoice, enter that invoice number in the bill number field.

If you choose to enter your own invoice number, Costpoint checks the AR History table to see if that invoice number already exists. You receive a warning message if an identical invoice number is found in the history table and if the customer ID, project ID, customer PO ID, or transaction currency code you entered is different from the history table. If an identical invoice number already exists, but there are no discrepancies between the historical and current customer ID, project ID, customer PO ID, or transaction currency code, you will not receive a warning. If you post the duplicate-numbered invoice, the invoice you are posting is combined with the one already in the history table. You can use this feature to make corrections to previously posted invoices.

Enter, or click to select, the customer account to which this invoice should be posted.

This field displays the name of the customer.

Enter, or click to select, the address code for the address to which this invoice should be sent. Only those addresses saved for this customer on the Manage Customers screen are allowed.

Enter, or click to select, the address code for the address to which the customer should remit payment. Only those remittance addresses saved on the Manage Remittance Addresses screen are allowed.

Enter, or click to select, the project to which this invoice should be posted. You can enter invoice data by project abbreviation. If you choose to do so, this field automatically displays that project.

This non-editable field displays the name of the project selected.

You can enter invoices by project abbreviation. If you choose to do so, enter the project abbreviation in this field. The project number displays in the Project field.

Enter the date for which the invoice was calculated. If you entered a date in the default Invoice Date field in the header, this date is reflected here.

Enter the due date of the invoice. If you have entered a date in the default Due Date field in the header, this date is reflected here. The due date is used to age accounts receivable.

Enter, or click to select, the sales tax/VAT code for this invoice. You maintain tax codes in Costpoint System Administration.

Enter the sales tax/VAT amount for this invoice.

Enter, or click to select, a valid other charge code number 1. You can set up valid other charge codes on the Manage Other Charges screen; use them to enter miscellaneous billable items. Since manual bills are not printed, the accounts designated to record the other charges appear on the billing journal posting.

This column displays the default description of the other charge code number 1. It is shown for informational purposes only and cannot be modified because it does not print on the billing journal posting.

Enter the amount of the other charge.

Enter, or click to select, a valid other charge code number 2. You can set up valid other charge codes on the Manage Other Charges screen; use them to enter miscellaneous billable items. Since manual bills are not printed, the accounts designated to record the other charges appear on the billing journal posting.

This column displays the default description of the other charge code number 2. It is shown for informational purposes only and cannot be modified because it does not print on the billing journal posting.

Enter the amount of the other charge.

Enter, or click to select, a valid other charge code number 3. You can set up valid other charge codes on the Manage Other Charges screen; use them to enter miscellaneous billable items. Since manual bills are not printed, the accounts designated to record the other charges appear on the billing journal posting.

This column displays the default description of the other charge code number 3. It is shown for informational purposes only and cannot be modified because it does not print on the billing journal posting.

Enter the amount of the other charge.

Enter the total invoice amount.

Enter the amount of any discounts, if available.

Enter the bill number that you have assigned to this invoice.

Enter the corresponding customer PO number, if applicable.

Your company's default transaction currency defaults into this column. To change this currency, use the Exchange Rates subtask. You can also use this subtask to change the exchange rate(s) for these manual bills. The rows in this table are not required to have the same billing currency, but the Total is NOT displayed when different currencies are used in this table.

Use this field to attach a file to your manual bill. You can use this feature to attach a copy of this bill, the section of the contract that defines the billing requirements, documentation for the bill such as timesheets or vouchers, or other information regarding contract funding.

Enter, or use the Browse for file button to select, the location of the file that you want to attach to your bill. Click the Open file button to open the Select File dialog, which you can use to navigate your network and locate the file that you want to attach to your bill. 

Use this field to enter notes about the bill.