Costpoint Online Help

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Contents of the Manage Unusable Checks Screen

Use the fields and options to configure the Manage Unusable Checks screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Select Ranges

Field Description
Cash Account Description

Enter, or click to select, a valid cash account description. You establish cash account descriptions on the Manage Cash Accounts screen.

Skip invalid checks but record checks that pass validation

Select this option if you want Costpoint to skip over invalid checks.

Description

Explain why the check is unusable (for example, the check was misaligned or damaged, or used to test printing alignment).

Check Information

Use this group box to identify the checks that need to be recorded as unusable. Costpoint verifies that the check numbers specified here do not already exist in the check history tables.

Field Description
Starting Check No

Enter the first check number you want to record as unusable.

Ending Check No
  • To record more than one check, enter the last check number of the range you want to record. The ending check number must be larger than the starting check number.
  • To record a single check, the ending check number must match the starting check number.
Check Date

Enter, or click to select, the date the checks became unusable. This is not necessarily the date on which you are recording the checks, but ordinarily corresponds with the date of a check run (checks often become unusable during the printing process).

Pay Vendor

Enter, or click to select, the pay vendor. Deltek recommends that you set up a vendor called "Unusable Checks" against which to record these checks. The check must have a pay vendor associated with it, to update the Check History tables properly.

Period

Use the fields in this group box to specify the period in which the check was rendered unusable. This ordinarily corresponds to the Check Date . In other words, the date that you select should fall within the period specified.

Field Description
Fiscal Year

Enter, or click to select, the fiscal year with which the check should be associated.

Period

Enter, or click to select, the period with which the check should be associated.

Subperiod

Enter, or click to select, the subperiod with which the check should be associated.

Record Checks

Click on the toolbar to record the checks in the history tables. You can view a record on the View Check History Inquiry screen. No vouchers are associated with this record, so no records display in the Check Detail.