Use the fields and options to configure the Post Cash Disbursements screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using
Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
| Field | Description |
|---|
| Parameter ID
|
Enter, or click
 to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
|
| Description
|
Enter, or click
to select, a parameter description of up to 30 alphanumeric characters.
|
Selection Ranges
Use the
Selection Ranges block to specify the fiscal year and period to which you want to post and to specify the range of cash organizations, cash accounts, checks, payment users, and pay currencies to include in the posting.
Period to Post
Use the fields in this row to specify the fiscal year and period to which you want to post. Use the
Period to Post row when printing checks. Only those checks that you printed in the selected fiscal year/period/subperiod will post.
These fields are used as selection criteria to identify those payments that should be included in the posting.
| Field | Description |
|---|
| Option
|
Use this drop-down list to select the range of subperiods to post. Valid options are:
- All
- One
- Range
- From Beginning
- To End
|
| Start Fiscal Year
|
Enter, or click
 to select, the fiscal year of the payments to post. Only those checks printed within this fiscal year are considered for posting.
|
| Start Period
|
Enter, or click
to select, the period of the payments to post. Only those checks printed within this period are considered for posting.
|
| Start Subperiod
|
Enter, or click
to select, the starting subperiod of the payments to post. The adjacent field displays the starting date for the subperiod selected. Only those checks printed within this subperiod are considered for posting.
|
| End Subperiod
|
Enter, or click
to select, the ending subperiod of the payments to post. The adjacent field displays the ending date for the subperiod selected.
|
Cash Organization
Use the fields in this row to specify the range of cash organizations to include in the posting. Only checks assigned to the cash organizations specified in this row are included in the posting.
| Field | Description |
|---|
| Option
|
Use this drop-down list to select the range of cash organizations to be included. Valid options are:
- All: Select this option to include all available cash organizations. The
Start and
End fields are disabled for this option. This is the default.
- One: Select this option to include only one cash organization and then enter that cash organization in the
Start field. The
End field is disabled for this option.
- Range: Select this option to include a contiguous range of cash organizations. Enter the beginning cash organization for the range in the
Start field and enter the ending cash organization of the range in the
End field.
- From Beginning: Select this option to include a range of cash organizations that begins with the first of all the available cash organizations and ends with the cash organization that you enter in the
End field. The
Start field is disabled for this option.
- To End: Select this option to include a range of cash organizations that begins with the specific cash organization that you enter in the
Start field and ends with the last of all the available cash organizations. The
End field is disabled for this option.
|
| Start
|
Enter, or click
to select, the starting cash organization for the range that you want to include. If you select
All or
From Beginning in the
Option field, this field is inactive.
|
| End
|
Enter, or click
to select, the ending cash organization for the range that you want to include. If you select
All,
One, or
To End in the
Option field, this field is inactive.
|
Cash Account
Use the fields in this row to specify the range of cash accounts to include in the posting. Only checks assigned to the cash accounts specified in this row are included in the posting.
| Field | Description |
|---|
| Option
|
Use this drop-down list to select the range of cash accounts to be included. Valid options are:
- All: Select this option to include all available cash accounts. The
Start and
End fields are disabled for this option. This is the default.
- One: Select this option to include only one cash account and then enter that cash account in the
Start field. The
End field is disabled for this option.
- Range: Select this option to include a contiguous range of cash accounts. Enter the beginning cash account for the range in the
Start field and enter the ending cash account of the range in the
End field.
- From Beginning: Select this option to include a range of cash accounts that begins with the first of all the available cash accounts and ends with the cash account that you enter in the
End field. The
Start field is disabled for this option.
- To End: Select this option to include a range of cash accounts that begins with the specific cash account that you enter in the
Start field and ends with the last of all the available cash accounts. The
End field is disabled for this option.
|
| Start
|
Enter, or click
to select, the starting cash account for the range that you want to include. If you select
All or
From Beginning in the
Option field, this field is inactive.
|
| End
|
Enter, or click
to select, the ending cash account for the range that you want to include. If you select
All,
One, or
To End in the
Option field, this field is inactive.
|
Checks
Use the fields in this row to select the range of checks to be included in the posting. Only those checks selected within the range that contains the specified fiscal year/period/subperiod in the check history tables are included in the posting.
| Field | Description |
|---|
| Option
|
Use this drop-down list to select the range of checks to be included. Valid options are:
- All: Select this option to include all available checks. The
Start and
End fields are disabled for this option. This is the default.
- One: Select this option to include only one check and then enter that check in the
Start field. The
End field is disabled for this option.
- Range: Select this option to include a contiguous range of checks. Enter the beginning check for the range in the
Start field and enter the ending check of the range in the
End field.
- From Beginning: Select this option to include a range of checks that begins with the first of all the available checks and ends with the check that you enter in the
End field. The
Start field is disabled for this option.
- To End: Select this option to include a range of checks that begins with the specific check that you enter in the
Start field and ends with the last of all the available checks. The
End field is disabled for this option.
|
| Start
|
Enter, or click
to select, the starting check for the range that you want to include. If you select
All or
From Beginning in the
Option field, this field is inactive.
|
| End
|
Enter, or click
to select, the ending check for the range that you want to include. If you select
All,
One, or
To End in the
Option field, this field is inactive.
|
Payment User
Use the fields in this row to specify the range of entry user IDs to include in the posting. Only checks printed by the entry user IDs specified in this row are included in the posting.
| Field | Description |
|---|
| Option
|
Use this drop-down list to select the range of user IDs to be included. Valid options are:
- All: Select this option to include all available user IDs. The
Start and
End fields are disabled for this option. This is the default.
- One: Select this option to include only one user ID and then enter that user ID in the
Start field. The
End field is disabled for this option.
- Range: Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the
Start field and enter the ending user ID of the range in the
End field.
- From Beginning: Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the
End field. The
Start field is disabled for this option.
- To End: Select this option to include a range of user IDs that begins with the specific user ID that you enter in the
Start field and ends with the last of all the available user IDs. The
End field is disabled for this option.
|
| Start
|
Enter, or click
to select, the starting user ID for the range that you want to include. If you select
All or
From Beginning in the
Option field, this field is inactive.
|
| End
|
Enter, or click
to select, the ending user ID for the range that you want to include. If you select
All,
One, or
To End in the Option field, this field is inactive.
|
Pay Currency
Use the fields in this row to select the range of pay currencies to be included in the posting. Only those checks that have the selected pay currency code in the check history tables are included in the posting.
The currency codes available are those saved on the Manage Currencies screen.
| Field | Description |
|---|
| Option
|
Use this drop-down list to select the range of pay currency codes to be included. Valid options are:
- All: Select this option to include all available pay currency codes. The
Start and
End fields are disabled for this option. This is the default.
- One: Select this option to include only one pay currency code and then enter that pay currency code in the
Start field. The
End field is disabled for this option.
- Range: Select this option to include a contiguous range of pay currency codes. Enter the beginning pay currency code for the range in the
Start field and enter the ending pay currency code of the range in the
End field.
- From Beginning: Select this option to include a range of pay currency codes that begins with the first of all the available pay currency codes and ends with the pay currency code that you enter in the
End field. The
Start field is disabled for this option.
- To End: Select this option to include a range of pay currency codes that begins with the specific pay currency code that you enter in the
Start field and ends with the last of all the available pay currency codes. The
End field is disabled for this option.
|
| Start
|
Enter, or click
to select, the starting pay currency code for the range that you want to include. If you select
All or
From Beginning in the
Option field, this field is inactive.
|
| End
|
Enter, or click
to select, the ending pay currency code for the range that you want to include. If you select
All,
One, or
To End in the
Option field, this field is inactive.
|
| Post Cash Disbursements
|
Click this option in the
 drop-down list on the toolbar after you choose the selection criteria on the screen. The post routine executes only if you have printed the Cash Disbursements journal. The
Journal Status field displays the print status of the Cash Disbursements journal. If you have not printed the journal but are ready to post, you can click the
Print/Post Cash Disbursements button instead to have the journal print first before the posting routine executes.
|
| Print/Post Cash Disbursements
|
Click this option in the
drop-down list on the toolbar after you choose the selection criteria on the screen. If you already printed the journal and do not want to reprint it, click the
Post Cash Disbursements button instead.
|